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Facilities Manager

Staff / Full-Time

Notre Dame Academy, Hingham, Hingham, MA

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Notre Dame Academy, a Catholic school sponsored by Sisters of Notre Dame de Namur, educates and empowers young women in grades 7-12. We are an academically rigorous learning community that cultivates life-long learners, critical thinkers, and open-minded leaders. We welcome students of all religious traditions guiding them in their personal faith formation and inspiring them to see the goodness of God as we honor the dignity of the individual and care for all creation.

GENERAL OVERVIEW

The Facilities Manager is responsible for the planning, administration, management, and supervision of the School’s facilities, operations and grounds. This includes managing all aspects of daily operations and planned maintenance programs for campus facilities, structures, HVAC systems, equipment, grounds, utility systems, life safety systems, kitchen systems and equipment, snow removal, janitorial and campus security. This position manages and oversees the scheduling of work orders, develops and implements preventative maintenance programs, conducts field inspections, oversees major capital projects, and ensures regulatory compliance. The Facilities Manager reports to the Controller and manages a staff of 3 FTEs along with managing outside cleaning, grounds and security contractors. The position is responsible for ensuring that the School’s building and campus are safe, well maintained, attractive and welcoming for all constituents. The ideal candidate is mission-driven who has superb people skills, uncompromising judgment and integrity, experience in an independent school preferred, and a demonstrated commitment to hallmarks of the mission of the Sisters of Notre Dame de Namur. This is a full-time (12 month) position.

 

CORE RESPONSIBILITIES                                                                                                                                                                                    

Facilities & Operations

  • Manage day-to-day operations for maintenance, grounds, security and janitorial personnel;
  • Oversee the purchasing, maintenance, and upkeep of all equipment, vehicles, building materials, and furniture;
  • Recruit, hire, train, and evaluate the facilities team;
  • Manage the relationship and work of contracted employees in the areas of security, grounds and janitorial service;
  • Create and maintain strong relationships with all constituents within the School including faculty, staff, administration, board members, cafeteria staff, and students;
  • Institute, schedule, and oversee all preventative maintenance programs;
  • Oversee snow and ice removal;
  • Negotiate and manage utility, solid waste, recycling, hazardous material removal, life safety, pest control, and other contracts;
  • Oversee vendor activities related to scheduling and work progress to ensure high-quality of work and accurate invoicing;
  • Work with Administration to implement school safety training, fire drills and other security related programs;
  • Trouble shoot and problem-solve facility and maintenance issues;
  • Evaluate and manage computerized work order program;
  • Ensure all building and fire codes and OSHA regulations are met;
  • Management of and accountability for the facilities operating and capital projects budgets; collaborate with CFO and School Administration regarding large-scale projects and budgetary impact;
  • Create and maintain excellent working relationships with appropriate town officials to facilitate School/Town relations and goodwill; and
  • Other duties as assigned.

 

Community Involvement & Engagement

  • Attend and participate, as appropriate, in communal programs outside the classroom including but not limited to, assemblies, guest speakers, and special programs;

 

Collaboration, Professional Development, and Training

  • Work collaboratively with colleagues across all departments to foster a positive working and educational environment for students and employees to support the school’s mission, vision, and core values;
  • Attend and participate in all faculty and staff meetings and department meetings; participate in Departmental Reviews and NEASC self-study; participate and engage fully in individual reviews and evaluations; be open to feedback and work with supervisor to set goals and expectations for the future;
  • Attend and participate in all Professional Development (PD) days, training programs, orientation programs, benefit meetings, mandatory seminars, team-building exercises, and safety training/drills;
  • Maintain professional certifications and stay up-to-date on current regulations, laws, standards, and compliance; and
  • Pursue PD opportunities in and out of school including industry specific conferences and meetings; display willingness and ability to grow, learn, explore new approaches, and practice self-reflection.

 

Administrative and Additional Responsibilities

  • Complete required paperwork, forms, surveys, employment documents, background checks, fingerprinting, online training programs, request and report absences, accidents, and injuries, and follow other school policy and legal requirements by established deadlines;
  • File appropriate federal, state, and local government compliance reports, certifications, applications, and surveys annually and as necessary; work with Human Resources on OSHA and Workers Compensation and injury reports; and
  • Perform other duties as assigned by the President or their designee.

 

 

EDUCATION AND EXPERIENCE REQUIREMENTS

 

  • Bachelor’s degree or Facilities Management Certification required;
  • A minimum of 5-years experience in a directly related field with at least 3 years of supervisory experience in physical plant operations; preferably in a school setting;
  • Excellent collaborative, team-oriented, and leadership skills;
  • Strong team management and problem resolution skills;
  • Strong organizational skills and ability to prioritize and manage multiple priorities in a fast-paced environment;
  • Proficiencies in or advanced knowledge of building trades including carpentry, plumbing, electrical, and HVAC; ability to interpret architectural and engineering drawings;
  • Knowledge of OSHA regulations, fire and building codes, environmental agency requirements, and life safety standards;
  • Ability to communicate effectively with a wide range of people including co-workers, faculty, staff, vendors, administration, board members, and students;
  • Strong customer service skills and a focus on continuous improvement;
  • Problem solver with excellent decision-making capabilities;
  • Strong computer skills with a preference for experience with facility maintenance, tracking, and work order software;
  • Ability to create and maintain budgets and reports.

 

 

The Ideal candidate possesses:

  • An understanding, commitment, and appreciation for a Catholic, all-girls educational environment and NDA’s mission and core values
  • Strong interpersonal, collaboration, and communication skills
  • Highly organized with a strong standard of professionalism, accountability, and customer service
  • Knowledge of business office practices and procedures
  • Intermediate knowledge of excel and Office365 required
  • Familiarity with legal documents and contracts is required

 

BENEFITS

  • Competitive pay
  • Medical, dental and vision insurance
  • Employer-paid life insurance and disability insurance
  • 401(k) plan – employer match
  • Paid holidays, sick and personal time
  • Flexible spending plans for both medical and dependent care

 

Application Process

Interested candidates should send a résumé, cover letter, and three references to careers@ndahingham.com .

Notre Dame Academy, Hingham

Hingham, MA
Middle School, High School
Day
Girls
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