Facilities Manager

Staff / Full-Time

Inly School, Scituate, MA

Full time: 40 hours/week Status: Exempt

Reports to: Director of Finance and Operations (DFO)

Inly School is a private independent Pre-Kindergarten through Eighth grade Montessori Day School.  It is located in the town of Scituate, Massachusetts in the historic seacoast community located equidistant between Boston and Plymouth, 25 miles south of Boston.  Inly serves 320 students from 20 towns on the south shore. The campus has 13 acres, occupies 8 buildings including a newly constructed Toddler House, innovation and classroom center, and large/small playing fields.

Our Mission Statement is as follows:

Inly’s dynamic Montessori+ practices inspire our inclusive community of learners to explore and shape ourselves and the world with joyful curiosity, courage, and compassion.

Position Description

The Facilities Manager is responsible for planning and performing the day-to-day work for buildings and grounds operations. He/she organizes and oversees the work of the School’s Custodian, Facilities Assistant, and outside contractors, and takes on work in a hands-on way. This role involves working closely with the Head of School (HoS), and assisting the Director of Finance and Operations (DFO) with contract vendor selection, budget development, and Town official relationships.

Duties/Responsibilities:

  • Oversees a full-time Custodian and Facilities Assistant who handle the essential central services including opening buildings, repairs, general maintenance, emergencies (clean-up), disposal/recycling, as well as traffic control. This oversight includes approving all overtime hours worked by the Custodian and Facilities Assistant.
  • Adept at developing projects and maintaining project timelines, with a strong understanding of federal, state, and local laws to ensure that behaviors are in compliance with rules and regulations.
  • Manages outside contractors handling major projects and repairs/renovations; operating machinery; and reviewing work done on HVAC, electrical, plumbing, septic, and alarm systems. Includes management of 3rd party services, such as cleaning, landscaping (pest control), snow removal, air/soil quality testing, and emergency services, all with the objective of achieving high-quality workmanship and meeting budget, and scheduling work at times most suitable for the school.
  • Oversees building security including working with town police and fire; alarm monitoring service; lockdown procedures; crisis management; “key” inventory, distribution, and collection; after School lock-up; and adequacy of exterior lighting.
  • Practice sustainability by 
  • Assessing the energy efficiency of operating equipment
  • Making recommendation to replace old windows with energy-efficient models
  • Evaluating indoor and outdoor lighting upgrades to operate using motion sensors
  • Updating insulation for optimal heating and cooling performance
  • Appropriately storing and disposing of volatile organic compounds (VOC’s) cleaning products, chemicals and paint; and avoiding their utilization
  • Placing recycling cans and recycling signs throughout the facility
  • Conducting sustainability and safety training for maintenance and facility staff
  • Hiring eco-friendly contractors and vendors supporting diversity in accordance with the school’s Business Diversity Program.
  • Responds appropriately to emergencies or urgencies including but not limited to problems with fire and septic alarms, water (and roof) leakages, snow removal, vandalism, dangerous walkways, parking lots, stairs, outdoor playground safety hazards. Includes problems involving HVAC and irrigation systems, sprinkler, plumbing, carpentry, electrical, lighting, and removal of insects/wild animals.
  • Promotes safety policies and practices. Performs facilities/equipment inspections and safety assessments plus regular facility walk-throughs to assess problems/potential risks to structures, maintenance, utilities, security, and safety. Provides right fixes. This also involves clearing egress paths for snowfalls, visible signage for fire evacuations, participating in Parent Safety group meetings, and liaising with the school’s outside emergency services contractor.
  • Manages inventories of maintenance supplies, tools, and equipment. Provides DFO with monthly orders needing to be purchased.
  • Works closely with Advancement team and/or Head of School to coordinate on­ campus event needs for plays, concerts, speakers, student and family activities, outside tenants, and the like.  This involves setting up and takedown of chairs, tables, and furniture, and movement in and out of storage.
  • Works with the DFO on budget preparation and cash management of buildings and grounds and the assessment of capital needs.
  • Monitors septic systems and provides weekly reporting to DFO. Produces septic reports and documentation required by town in a timely manner, including annual Title V inspections.
  • Recognizes and communicates to DFO issues that need to be resolved.
  • Works closely with public and town officials.

Essential Skills and Knowledge:

  • Ability to prioritize and plan work activities, using employee time efficiently.
  • Ability to manage, evaluate and motivate staff.
  • Ability to work independently and, at the same time, supervise work crew.
  • Ability to respond quickly to emergencies and special requests of Head of School and DFO. Flexibility to accommodate such requests.
  • Ability to communicate, including delegating responsibilities, guiding employees, and suggesting changes or improvements.
  • Concern about overspending, obtaining competitive bids as necessary and selecting the most cost-effective solutions.
  • Understands safety/security issues related to work crew is performing, ensuring employees handle equipment and materials properly.
  • Ability to communicate effectively with students, faculty, staff, and parents. Appreciation of the interconnectedness of Inly staff working to support students. Strong sensitivity to cultural/ethnic diversity and an active participant and supporter of Inly’s commitment to Diversity, Equity, Inclusion, and Justice (DEIJ).
  • Ability to operate basic computer programs such as email and MS Office Word; SchoolDude the school’s online maintenance request system to track and respond to employee requests; use of copy and fax machine; telephone; mobile cell or device; automobile; and various maintenance equipment.
  • Positive, innovative approachable, and forward-thinking individual with patience, good communication skills, and a sense of humor is a big plus.

Qualifications:

  • High School education.
  • Driver’s License to drive a company vehicle.
  • Minimum of 10 years of facilities operational experience or related “handyman” experience.
  • Strong knowledge of buildings and grounds systems including HVAC, plumbing, and electrical workings.

WORK ENVIRONMENT /DYNAMICS:

Benefits: 

  • Competitive pay  
  • Medical, dental and vision insurance  
  • Company-paid life insurance; supplemental life insurance available   
  • Paid vacation, holidays, sick (faculty only) and personal time  
  • Flexible spending plans for both medical and dependent care  
  • Tuition Assistance
  • Voluntary Benefits
  • Life, AD&D (employer paid), Vision
  • Accident, Cancer, Critical Illness
  • Employer paid LTD, STD
  • Free AM/PM Club and Discovery program for enrolled students of faculty

 

Normal hours are 7:00 am – 3:00 pm (8 hours a day) Monday through Friday, including days when students may not be in attendance, and other days and times for special events as needed. The Facilities Manager will work in all types of facilities and outdoors in all types of weather (except under dangerous conditions). The job will require occasional night and weekend work It is a “physical” job that requires bending, reaching, working on surfaces ranging from ceilings to floors, and crawl spaces; twisting and lifting up to 50 pounds on a regular basis.

To apply for this position, please email your resumé and cover letter to Rich Wilson, Director of Finance and Operations at rwilson@inlyschool.org

 

Inly School

Scituate, MA
Early Childhood, Elementary, Middle School
Day
All Gender
Montessori