Jobs

St. Stephen’s Armenian Elementary School is seeking an Administrative Assistant. The position will begin effective immediately.

The St. Stephen’s Armenian Elementary School located in Watertown, Mass, is a child-centered American-Armenian Institution committed to academic excellence. The school is accredited by the Association of Independent Schools in New England (AISNE).

Position summary

Under the direction of the Head of School, perform a variety of management duties, involving both specific routines and broadly defined policies and procedures; work cooperatively with staff, students, visitors, and parents, and perform other related duties as assigned.

Job Hours

Full-time, 12-month position 8:30 am – 4:30 pm (40 hrs./week).

Summer flex hours will be determined on an annual basis.

Key Responsibilities:

• Welcome and greet visitors and answering phone calls
• Answering the doorbell
• Generate and maintain various lists, schedules, and calendars.
• Coordinate extracurricular programming including after school activities, lunch duty schedule,

summer camp, 5th Grade Armenia Trip, Field Trips, and school picture arrangement.

• Ensure the upkeep and purchasing of all supplies and materials in common faculty areas (ie. resource

room and faculty/staff room).

• Update and maintain student files (online and physical).
• Serve as a CORI representative.
• First Aid kit and supply maintenance.
• Coordinating custodial care of preschool and elementary buildings as well as school events.

Knowledge of:

• Modern office practices, procedures, and equipment.
• Record-keeping techniques and procedures.
• Strong oral and written communication skills.
• Interpersonal skills using tact, patience, and courtesy.
• Basic accounting.
• Knowledge of Armenian language is preferred but not required
• Experience with Constant Contact or Mailchimp, FACTS (school management platform), Google Drive and associated products, QuickBooks, Canva, Word, and Excel.

Ability to:

• Compose routine correspondence independently and timely.
• Work independently with minimal direction.
• Establish and maintain cooperative and effective working relationships.
• Learn, apply and explain rules, regulations, policies and procedures to various constituencies.
• Compile and maintain accurate records and prepare reports.
• Maintain confidentiality and exercise discretion independently.

Qualifications:

• Bachelor’s degree or equivalent in administration or related field.
• Minimum of 3 years relevant experience in a school setting preferred.
• Demonstrate ability to work fluidly with administration, faculty, and parents to build a tightly integrated and smooth running school.

Compensation and Benefits

• Competitive salary
• Coverage for Health and Dental Insurance
• 403(B) plan with match
• Professional development opportunities
• Six sick days, three personal days
• The two-week vacation should not be taken during the two week period before the opening or end of the school year.

To apply, please submit an updated resume, cover letter, and three letters of reference to careers@ssaes.org.