Mother Caroline Academy (MCA) seeks a passionate, well-qualified Assistant Director of Advancement who will work closely with the Director of Advancement to achieve the school’s philanthropic and engagement goals. This role is a dynamic mix of strategy, execution, and data management, requiring a candidate who can transition from donor outreach and event planning to database entry/reports to communications focused on advancement. The ideal candidate is a relationship builder, a compelling communicator, and a precise coordinator.

Occasional evening and weekend work is required as events are scheduled throughout the school year. This position is a hybrid model (3 days in-office, 2 days remote) to balance team collaboration with deep-focus work. On-site attendance may increase to 4 or 5 days during key school events or busy seasons.

Key Areas of Responsibility

Annual Giving & Reporting

• Annual Fund Management: Lead the strategic planning, solicitation, and overall management of the Annual Fund to meet or exceed annual revenue goals.
• Marketing Material Development: Author, design, and coordinate the distribution of impactful Annual Fund marketing materials and multi-channel outreach strategies.
• Annual Report Production: Manage the comprehensive preparation and publication of the Informational Brochure – (2025 Report) to celebrate milestones and demonstrate donor impact.

Database Management & Operations

• Gift Processing: Oversee Bloomerang database management, ensuring accurate and timely gift entry, development record updates, and financial tracking.
• Stewardship Operations: Generate official donor acknowledgment letters and legal gift receipts within required processing windows.
• Reporting & Analytics: Pull regular progress reports, donor segments, and analytical data to inform the strategic decisions of the Advancement Director

Community Engagement & Media Outreach

• Multi-Channel Communication: Manage outreach to donors, prospects, volunteers, and the broader community across electronic platforms (Facebook, Instagram, LinkedIn, Bloomerang Email campaigns, and website Advancement sections) and print media.
• Vendor Management: Act as the primary liaison to outside printing and graphic design vendors to ensure all collateral aligns with brand standards and timelines.
• Media & Public Relations: Actively conduct research to recruit new friends of the organization, secure corporate sponsors, and establish local media contacts to elevate the school’s public profile.

Events & Relationship Management

• Special Events Coordination: Take full responsibility for fundraising and “friend-raising” special events, including venue research, contract negotiations, vendor relations, internal staff coordination, committee leadership, and volunteer recruitment.
• Volunteer Stewardship: Recruit, train, and manage volunteers to support fundraising initiatives and event execution, while cultivating ongoing relationships with current friends, donors, and alumni.

Campaigns, Corporate Giving, & Foundations

• Comprehensive Solicitation: Assist the Director of Advancement in all aspects of solicitation, including direct appeals (print and digital), corporate donor renewals, and prospective corporate outreach.
• Grants Program Collaboration: Partner with the Director of Advancement and a part-time Grant Writer to research new foundation prospects, draft proposals, and apply for grant opportunities.

Student & Donor Connection (Class Sponsor Liaison)

• Meaningful Connections: Serve as the liaison for the Class Sponsor program, working directly with major donors and staff to connect students with philanthropic supporters in impactful ways.
• Logistical Coordination: Plan and execute meaningful donor-student engagement opportunities, including field trips and special school activities, while coordinating closely with the academy principal, teachers, families, and facility administrators.

Job Qualifications & Requirements

• Education: Bachelor’s degree in Communications, Marketing, Non-profit Management, or a related field preferred.
• Experience: 2-4 years of experience in non-profit fundraising, advancement, or development operations.
• Technical Skills: Proficiency with fundraising databases (e.g., Bloomerang, Raiser’s Edge), Google Suite, social media platforms, basic website knowledge, Square Space and AI experience a plus.
• Interpersonal Skills: Exceptional written, verbal, and organizational skills. Ability to build trust with diverse stakeholders, from corporate executives to school families.

Traits and Qualities:

At MCA, we believe that an excellent staff member does the following:

• Has an unwavering commitment to and belief in the mission of Mother Caroline Academy
• Believes that all of us can and will learn and creates a positive learning environment with high expectations for all students and staff throughout the school
• Thrives as part of a team-oriented, mission-driven culture
• Demonstrates a growth mindset and a desire to continually improve through feedback, coaching, and professional development
• Demonstrates professionalism, is approachable, self-motivated, well-organized, and solution-focused
• Ability to persevere with a sense of optimism, strong problem solving skills, and desire to learn and grow in a collaborative professional learning community
• Models positive and healthy character traits and habits, as well as the values of MCA
• Constantly assesses progress, communicates results clearly, and uses data to inform decisions and set ambitious goals
• Has a strong work ethic and commits to doing whatever it takes to excel, including committing to an extended work day and remaining available to colleagues, students, and families outside of school hours
• Eager to grow quickly and excel in a fast-paced environment
• Demonstrates persistence and constant willingness to proactively approach colleagues, students, and families to collaborate, engage in dialogue, and build strong relationships

Compensation:

Mother Caroline Academy & Education Center offers an attractive benefits package including but not limited to: 403(b), medical, dental, life, and disability insurance, and professional development support.

Non-Discrimination Policy:

Mother Caroline Academy & Education Center is committed to a diverse and inclusive community with respect to race, national origin, religion, gender, sexual orientation, family status, economic circumstance, age, and physical disability in its student body, faculty and staff. Mother Caroline Academy & Education Center does not discriminate on the basis of race, color, national and ethnic origin in administration of its educational policies, admission policies, and athletic and other school administered programs. We strongly encourage applications from people of color and/or educators from historically underrepresented communities in independent schools to apply. Mother Caroline Academy & Education Center is an Equal Opportunity Employer.

To apply, please submit your resume and CV along to:

Dr. Carla Haith, Head of School, chaith@mcaec.org, Noel Pardo, Director of Advancement npardo@mcaec.org and Donna Felix, Chief of Staff/Head of Special Projects, dfelix@mcaec.org