Senior Advancement Officer – Major Gifts

Staff / Full-Time

Middlesex School, Concord, MA

The Senior Advancement Officer will play a pivotal role in cultivating and stewarding relationships with major donors to secure significant gifts in support of the school’s mission and strategic priorities. The ideal candidate will have a proven track record of successful fundraising, exceptional communication skills, and a passion for education.  This role works closely with the entire Alumni & Development team and will support other gift prospects such as the Annual Fund.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Donor Cultivation and Solicitation:

  • Identify, cultivate, and steward relationships with major donors, including alumni, parents, and community members.
  • Develop tailored cultivation strategies to engage donors and solicit significant gifts in support of the school’s initiatives.
  • Conduct face-to-face meetings, presentations, and solicitations to secure major gifts.
  • Complete detailed and accurate Prospect Summaries after every meeting.

Strategic Planning:

  • Collaborate with the advancement team and school leadership to develop and implement comprehensive fundraising strategies.
  • Assist in setting fundraising goals, benchmarks, and timelines to achieve annual fundraising targets.
  • Research and analyze donor giving patterns, interests, and other data and metrics to inform solicitation strategies.

Donor Recognition and Stewardship:

  • Ensure timely and meaningful stewardship of major donors, including acknowledgment letters, updates on impact, and recognition opportunities.
  • Develop personalized stewardship plans to deepen donor engagement and foster long-term relationships.
  • Coordinate with relevant departments to ensure donor recognition events and initiatives align with donor expectations and preferences.

Prospect Research and Pipeline Management:

  • Identify and qualify new major gift prospects through proactive research and analysis of donor databases, wealth screening tools, and other resources.
  • Maintain accurate donor records, contact reports, and prospect tracking in the donor database (Salesforce) to manage the donor pipeline effectively.
  • Collaborate with the Manager of Advancement Services to gather insights and intelligence on potential donors and funding opportunities.

Collaboration and Teamwork:

  • Work closely with the advancement team, including annual giving, alumni relations, and communications, to ensure a coordinated approach to donor engagement and fundraising efforts.
  • Collaborate with school leadership, faculty, and staff to articulate funding priorities and develop compelling cases for support.
  • Represent the school at events, conferences, and community gatherings to promote fundraising initiatives and build relationships with key stakeholders.

School Life

  • Participate in and support School events on and off campus as requested.
  • Positively promote the School and development office externally and internally.
  • Other duties as assigned.


  • Excellent verbal and written communication skills.
  • Excellent interpersonal, customer service, and presentation skills.
  • Excellent organizational skills and attention to detail.
  • Excellent strategic thinking skills.
  • Excellent adaptability skills – flexible in handling change, adjust to new situations with fresh ideas or innovative approaches, juggles multiple demands or tasks.
  • Ability to maintain confidentiality.
  • Ability to work independently.
  • Ability to work in teams.

 Work environment

  • In office environment approximately 60%.
  • In various buildings and spaces throughout campus.
  • Travelling to engage with in Donor cultivation and support approximately 40%.

Physical demands

  • Prolonged periods sitting at a desk and working on a computer with a telephone.
  • Ability to travel via common carrier airplane, train, and other modes of transportation.
  • Able to lift up to 20 pounds unassisted.
  • Communication skills using the spoken and written word.
  • Ability to traverse various areas of the facility (including unpaved areas, dirt paths, uneven terrain, etc.) to set up for various events.
  • Ability to use a visual display terminal with continuous wrist movement on a keyboard.
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example using a keyboard, sorting, etc.
  • Sufficient ability to read, write, speak, understand, and communicate in English to complete work efficiently, effectively, courteously, and to coordinate with other leaders within the department and across the organization.

Travel required

  • Frequently to engage with Donors and promote the School domestically and internationally.

 Required education and experience

  • Bachelor’s degree – or – combined work experience to meet similar knowledge.
  • 5 years or more of experience in fundraising with a focus on major gifts and donor relations.
  • Proven track record of securing major gifts and meeting fundraising targets in a non-profit educational institution or similar setting.
  • Proficient with Microsoft Office and Google Apps.

 Additional eligibility requirements

  • Able to successfully complete CHRI, CORI, and SORI checks.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Middlesex School

Concord, MA
High School
Day, Boarding
All Gender