HR & Payroll Coordinator

Staff / Part-Time

Catholic Memorial, Boston, MA


Reporting to the VP of Finance, the role of Payroll & HR Coordinator is an integral part of the Business Office, responsible for processing bi-weekly payroll and handling all HR employee-related matters. This position requires strong attention to detail, organization, problem-solving self-initiative, interpersonal skills, and excellent written and verbal communication with all levels of staff and external partners. Strong proficiency in Excel and other computerized accounting systems is required (experience with financial applications such as Blackbaud Financial Edge & ADP is preferred). The highest regard for professionalism and confidentiality and exemplary ethical standards are necessary, as well as the ability to manage multiple tasks and projects under the pressure of deadlines. Due to the small team, the role will be required at times to assist with other business office-related functions, such as accounts payable, journal entries, and other requested tasks.



  • Process bi-weekly payroll with full accuracy (ADP)
  • Manage all data within the payroll system ensuring correct payroll rates, benefit rates, deduction rates
  • Setup new employee payroll profiles
  • Manage payments for auxiliary staff including coaches, officials, and process employee reimbursements
  • Prepare and upload payroll journal entries into the Financial Edge General Ledger system upon review by the Controller
  • Prepare and reconcile biweekly 403(b) upload and confirmation of cash transfer.
  • Reconcile payroll to the general ledger monthly
  • Reconcile & critique monthly benefit budget to actual variances.
  • Review quarterly and annual payroll filings

Human Resources & Benefit Administration

  • Coordinate new hire onboarding, including CORI and background checks for new & existing employees
  • Execute the open enrollment process and manage all employee healthcare benefits: health, dental, eye, short- and long-term disability, 403(b) contributions
  • Manage the annual open enrollment material creation and open enrollment presentation(s)
  • Field questions from employees, working with the CM benefit broker as needed for extra assistance
  • Field and manage claims related to workers’ compensation, STD, and LTD policies
  • Responsible for annual workers compensation audit
  • Manage payroll and personnel files including the creation of annual offer letters, ensuring accuracy with the offer letter rates.
  • Assist the VP of Finance with the annual benefit forecast and budget creation
  • Handle termination procedures for existing employees and ensure compliance with employment laws


  • Revise the employee handbook annually for any changes to policies
  • Process accounts payable for all payroll and benefit-related invoices
  • Assist with other Accounts Payable as needed and monthly AMEX reconciliation
  • Support the business office team members with ad-hoc projects where needed
  • Support the VP of Finance with any audit requests

Additional Responsibilities:

  • Adhere to School policies outlined in the faculty and staff employee handbook


Minimum Qualifications

  • Bachelor’s degree from an accredited institution required;
  • A minimum of 2+ years of experience in HR roles with a focus on payroll and benefits administration;
  • All prospective employees must be able to adequately clear a background check;

Preferred Qualifications

  • Experience in an independent school setting or higher education is a plus
  • Experience with ADP preferred


Part-Time:  Hourly Position, 20 Hours / Week, Schedule TBD,   Rate commensurate with experience

Catholic Memorial

Boston, MA
Middle School, High School