Business Office

Administrator / Full-Time

The Woodward School, Quincy, MA

Minimum Requirements:

Bachelor’s Degree

Bookkeeping experience preferred

Minimum three years experience in an Administrative Assistant or Business Office Setting

Ability to work collaboratively with diverse stakeholders

Strong interpersonal skills and a willingness to take on additional administrative duties

Experience with Quickbooks Online

Google Suites proficient

The Admissions, Financial Aid, & HR Coordinator is a key member of The Woodward School for Girls’ senior administrative team. This role involves monitoring the school’s financial and business health, collaborating with various departments, and ensuring smooth day-to-day business.

We are seeking candidates with a minimum of three years experience in a business office setting. The ideal candidate should possess a bachelor’s degree and have experiences in admissions and financial aid backgrounds.

Salary: $55,000 + benefits

Responsibilities:

Accounting/Business Office:

Collaborate with Administration Team to create a budget
Support AP and GL
Support accounting services to implement bills and pay them.
Reconcile and maintenance Accounts Receivable in Quickbooks by comparing them to TADS.
Administer payroll and benefits
Work with accounting service to coordinate annual filings and audits
Collections on accounts in Arrears
Manage all petty cash and club finances
Manage the School store inventory and income/expense
Oversee the school’s liability and property insurance needs and requirements
Act as the liaison between our office bookkeeper and the Woodward School.
Engagement with Board and Head of School:

Communicate regularly with the Head of School and Finance Committee
Admissions:

Enrollment and ReEnrollment of New and Returning Students in our enrollment system and tuition management system TADS.
Assisting Director of Enrollment in sending emails to potential students/family members, uploading files to Ravena, our admissions portal, answering admissions emails, preparing for events. and ordering promotional items
Oversee Financial Aid in collaboration with the Head of School & Enrollment Director.
Process Financial Aid request through SSS Tads.
Human Resources:

Leads the full lifecycle for all exempt and non-exempt hiring including posting job advertisements, coordinationing interviews, extending job offers and onboarding
Oversee employee Handbook including compliance with employment laws and responsibilities
Provide support to staff on employee relations and conflict resolution
Oversee employee benefits program including health insurance and leave policies School Life
Believe in Woodward’s mission and advocate for girls-only education
Be a visible presence at school
Attend all school community events and activities
Collaborate with colleagues from other departments to help Woodward carry out our mission
An exceptional opportunity awaits to join the vibrant and collaborative senior administrative team at a small but prestigious girls’ school in downtown Quincy, steps away from the MBTA Red Line and Commuter Rail. As part of this dynamic team, you will play a pivotal role in supporting girls’ education at a historic and diverse institution with a rich legacy of excellence. Reporting directly to the Head of School, this hybrid position offers a unique blend of responsibilities, including liaising with our external accounting and business management team to ensure seamless communication and operations. Enjoy the unique benefit of extended vacations, providing ample opportunities to spend quality time with your family during school breaks and holidays, a perk rarely found in this field.

Additionally, you will provide invaluable support to the Admissions Team, facilitating enrollment agreements for new students, managing re-enrollments, and overseeing need-based financial aid initiatives in close collaboration with the Head of School and Enrollment Director. Furthermore, as the key point person for human resources, you will spearhead the posting of employment opportunities, oversee the onboarding process for new employees, manage employee benefits, and facilitate all aspects of human resources management. This role presents an exciting opportunity to make a meaningful impact on young women’s education and development while contributing to our institution’s continued success and growth.

We are an equal opportunity employer committed to fostering workplace diversity, equity, and inclusion (DEI). We encourage applications from individuals of all backgrounds, including race, ethnicity, gender, sexual orientation, age, religion, disability, and veteran status. Diversity drives innovation and excellence, and we value every individual’s unique perspectives and talents to our team. We are dedicated to creating a welcoming and supportive environment where all employees feel valued, respected, and empowered to succeed. Fair and equitable treatment is paramount throughout our recruitment process, and we actively celebrate the contributions of minority and underrepresented groups in our organization.

The Woodward School

Quincy, MA
Elementary, Middle School, High School
Day
Girls