Athletics Auxiliary and Communications Manager

Staff / Full-Time

Pingree School, Hamilton, MA

Pingree School is a dynamic and aspirational, independent, all-gender day school on the North Shore of Boston, located on a beautiful 100-acre campus in South Hamilton, where approximately 385 students in grades 9 through 12 solve problems, build community, and learn how to learn. Pingree School empowers every community member to pursue knowledge with courage and imagination, thrive in joy and challenge, and create a more just and equitable world. Committed to developing global citizens, Pingree actively seeks faculty, staff and students of character and intelligence from diverse social, ethnic, and socio-economic backgrounds.

Pingree is hiring an Athletics Auxiliary Program Manager. This position is responsible for assisting in managing the day-to-day operations of the Department of Athletics and Athletics Auxiliary Program at Pingree School within the context of a day school committed to promoting health and wellness, citizenship, teamwork, and sportsmanship. Pingree is a member of the Eastern Independent League. This is a 12-month position.

Primary responsibilities include but are not limited to the following:

Auxiliary rentals

  • Schedule and staff all athletics auxiliary rentals for Pingree’s athletics facilities including the athletics center, track and tennis courts, weld gym, ice rink and outside athletics field
  • Achieve annual revenue target for athletics auxiliary rentals; work with the Chief Financial Officer and Director of Athletics to forecast budget projections, optimize revenue generation and financial sustainability, negotiate rental agreements, and determine fees.
  • Coordinate with renters to ensure smooth execution of rental contracts; manage rental income and expenses, invoices, and payment processing in partnership with the business office; reply to all auxiliary rental requests in a timely manner. 
  • Meet with the Business Office on a quarterly basis to review revenue and expense projections and reconcile billing.
  • Coordinate with athletics staff and Building and Grounds team to ensure seamless operation of auxiliary programs, including scheduling, logistics, and engagement; attend weekly operations meeting school wide.
  • Manage the recruitment, training and supervision of staff or volunteers involved in auxiliary programs; ensure all rentals are staffed appropriately and serve as site supervisor as needed. 
  • Coordinate with payroll and human resources to ensure that all onboarding paperwork is complete and timesheets are reviewed and submitted on a timely basis.
  • Promote auxiliary programs and facility rentals to the local community, as well as the faculty and staff community, fostering positive relationships and attracting participation to support school initiatives.

Athletics Program – External Communications and Operations

  • Support promotion of Pingree Athletics programs including but not limited to providing content and support for the athletics website; take leadership role in social media presence, updating and maintaining athletics instagram and twitter accounts, and helping with additional sports information needs in collaboration with the athletics and communications team.
  • Assist with tracking of individual, team and league awards, statistics, and achievements.
  • Manage Hudl account and support coaches and students in accessing livestream and film breakdown tools.
  • Serve as liaison to the Pingree Alumni and Student Life teams to coordinate affinity based outreach, execute highlight and senior games, and assist with other responsibilities as needed. 
  • Assist with day to day logistics of athletics program and serve as game day supervisor; assist with Pingree athletics event management, including game and practice set up and breakdown, parking logistics, running clocks and scoreboards and supporting coaches and teams as needed.
  • Other duties as assigned; afternoon/evening and weekend hours are required on a regular basis during the competition seasons.


Qualifications and Skills Required for Position:

  • Bachelor’s degree required
  • Minimum of 1-3 years of experience in athletics administration or auxiliary administration, coaching, and playing interscholastic athletics preferred.
  • Must be extremely detail-oriented and have the ability to prioritize daily tasks and work in a fast-paced environment; must possess strong organizational, analytical, and problem-solving skills; must be proficient in use of technology.
  • Excellent written and verbal communication skills needed with a proven ability to collaborate with various constituencies.
  • Self-starter and proactive in identifying solutions and areas of opportunity.
  • Experience working with and supporting students and coaches and an understanding of the role of athletics in supporting the broader goals of the institution.
  • Commitment to working collegially in a diverse community and communicating effectively with a diverse population.
  • Other duties as assigned; evening and weekend work will be expected.
  • Must be able to  set up and break down fields and equipment including moving nets; the position may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; standing up to six hours each day and walking in between athletics fields, courts and offices; working in all weather conditions.

To apply for this position, please submit a cover letter and resume, along with contact information for two professional references.

Pingree School is proud to be an equal opportunity employer. Pingree does not discriminate against applicants or employees on the basis of race, sex, pregnancy or pregnancy-related condition, color, religion, national origin, age, ancestry, sexual orientation, disability, gender identity or expression, veteran or active military status, genetics, natural or protective hairstyle, or any other category protected by state, federal or local law.

Pingree School

Hamilton, MA
High School
All Gender