Assistant Director of Buildings & Grounds

Staff / Full-Time

Beaver Country Day School, Chestnut Hill, MA

Beaver Country Day School—an independent day school located just outside of Boston, serving grades 6-12—seeks an Assistant Director of Buildings & Grounds to support the Director of Buildings & Grounds. This is a full-time position.

Under the direction of the Director of Buildings & Grounds, the Assistant Director of Buildings & Grounds helps run the day-to-day operations of the Buildings & Grounds department to allow for increased communication, greater efficiency, and high-level support for the benefit of the central function of the school. 

Who We Are:

We are not your typical independent school. Education is not traditionally seen as forward-thinking. But that’s not the case at Beaver. Across all departments and functions, we welcome change and seek feedback to continuously improve. Our “Launch, Test, Refine” mindset promotes flexibility, risk-taking, open-mindedness, and innovation. Our business is providing a future-focused education rooted in real-world context and experience, and our clients are our students.

Essential Functions:

Provide administrative support to the Director and Buildings & Grounds department 

  • Primary user of the CMMS (SchoolDude)
  • Maintain weekly billing functions for B&G and Tech department.
  • Procurement of supplies and services as directed for B&G and Tech department.
  • Track department personnel hours and vacation
  • Maintain log books for school vehicles.
  • Capital Projects
    • Attend construction meetings and Capital Projects Committee meetings with the Director and take minutes.
    • Digitize all old construction documents and include any new plans in an online filing system.
    • Work with the Director on assessing deferred maintenance vs. new capital projects.
    • Forecast costs for future projects and build schedules for work.
  • Events
    • Attend calendar committee meetings with event organizers on campus and coordinate support from B&G.
    • Meet individually with event organizers to plan events, put together floor plans, and coordinate between B&G, food service, and tech support.
    • Create event files for each space on campus so there is a historical record of what events have been held, room capacities, and resources.
  • Operations
    • Interface with the Tech department on Internet of Things ( IoT) projects.
    • Manage office moves.
    • Work with school leadership on emergency management, crisis planning, and continuity planning.
    • Monitor HVAC controls for each building.
    • Assess security footage when approved.
  • Supervision
    • Act in place of the Director when he is not available
    • Lead training sessions for the department on safety, skills, and new policies.
    • Run the CampUs summer volunteer program.
  • Perform other duties and responsibilities as assigned.

Skills and competencies

  • A college degree or certificate in facilities or construction management.
  • Some experience with computerized maintenance management systems (CMMS), SchoolDude preferably.
  • Familiarity with trades; work experience in at least one trade.
  • Experience in an educational setting is preferred.
  • Good communication skills, both written and oral.
  • Able to work independently and solve problems creatively.
  • Demonstrated ability to work collaboratively.

Other requirements

  • Must be able to walk several miles each day, work outside in the sun occasionally, stand for long periods, crawl, climb, and lift 75 lbs. overhead.
  • Must be able to work on ladders and in high areas.
  • Possess a valid MA driver’s license and pass a CORI background check.

Additional things to know:

  • Generous Benefits (Health, Dental, and more). For more information, visit our benefits page on our website.
  • Breakfast and lunch are provided, as well as coffee and snacks.
  • Free parking and close to the MBTA Green Line D.

Beaver Country Day School

Chestnut Hill, MA
Middle School, High School
All Gender