Summer Programs Office Manager

Administrator / Full-Time

Beaver Country Day School, Chestnut Hill, MA

Beaver Summer Camp, a fun and dynamic day camp on the campus of Beaver Country Day School in Chestnut Hill, MA serving over 1200 boys and girls each summer, seeks an enthusiastic, self-motivated and talented individual to join its year-round management team. We are looking for a Summer Programs Office Manager. This is a full time position who will report to the Director of Summer Programs. 

Duties and Responsibilities  

The duties and responsibilities of this position include, but are not limited to, the following:

  • Respond to parent inquiries (by phone, email, or in person) with patience and accuracy regarding camp session dates, policies, accounts balances, tours, and open houses
  • Manage the camper registration process  
  • Administer all aspects of registration for Family Swim Club including billing, swim lessons and parties  
  • Oversee all outgoing camper family correspondence  
  • Coordinate the accurate and regular flow of financial information to the Business Office
  • Maintain open and positive lines of communication with other school administrators and staff 
  • Supervise the Summer Office Assistant  
  • Maintain the office supply inventory  
  • Other duties as assigned by the Director or Assistant Director  

Qualities and skills that are desired include:  

  • Ability to communicate and work effectively with all members of the camp community 
  • Strong computational skills and high proficiency with technology, including databases, GoogleDrive, Excel, and WordPress. Experience with Campminder a plus
  • Familiarity with camp or school environment
  • Desire and ability to work with children and adults in a busy camp setting    
  • Ability to organize, prioritize, and multi-task  
  • Ability to accept guidance and supervision, yet be independent, take initiative and demonstrate follow-through  
  • Good character, integrity, adaptability and resourcefulness  
  • Enthusiasm, patience, self-control, and sense of humor  

Additional things to know:

  • We take cleaning and building safety seriously. You can feel confident in an attentive and flexible model of work that prioritizes our community health at every step.
  • Complete vaccination against COVID-19 is currently a condition of employment at the School. The School considers requests for exemption on medical or religious grounds on a case-by-case basis. The School’s COVID-19 and other policies are subject to change at any time.  
  • Generous Benefits (Health, Dental and more). For more information visit our website.
  • Breakfast and lunch provided, as well as coffee and snacks.
  • Free parking and close to the MBTA Green Line D.

Beaver Country Day School

Chestnut Hill, MA
Middle School, High School
All Gender