Operations Coordinator

Staff / Full-Time

Beacon Academy, Boston, MA

Job Summary:

The Operations Coordinator works to support the general operations of the Academy as directed by the Director of Finance & Operations including managing the front desk, ordering and tracking supplies, managing the student meal program, and generally meeting the various needs of the Beacon community. This person will often be the first point of contact for students and visitors as they walk into the building and will be responsible for the first impression we make as Beacon. As such, we need someone who is helpful and responsive to requests for assistance, demonstrating a generosity of spirit and support to the Beacon community.

 

Essential Duties & Responsibilities:

  • Greet and welcome all visitors
  • Keep the front desk tidy and presentable with all necessary materials (pens, forms, paper etc.)
  • Answer questions or direct to the appropriate staff member
  • Receive letters, packages etc. and distribute them
  • Prepare outgoing mail by drafting correspondence, securing parcels etc.
  • Monitor office supplies and place orders when necessary
  • Actively practice a strong work ethic of timeliness and dependability, personal integrity, confidentiality, and professional maturity
  • Record each visitor’s arrival and departure following risk management protocols as assigned; provide identifying badges as assigned
  • Manage the assignment of rooms for student, alumni, volunteer, family, applicant, and community events; provide necessary materials for meetings and perform general clean up post-meetings
  • Manage the daily delivery and serving of student meals; support students as they help clean the eating area post-meals; note which types of meals are best eaten by students so that the meal program can evolve to meet students’ needs
  • In response to employee requests, manage the purchase of supplies for Beacon activities; track orders and deliveries; organize all receipts in support of the finance office
  • Perform data entry work as assigned
  • Other tasks as assigned

 

Qualifications:

  • Familiarity with office machines (e.g., fax, printer, etc.)
  • Strong communication and people skills
  • Good organizational and multitasking abilities
  • Problem-solving skills
  • Customer service oriented
  • Experience organizing activities and processes
  • Experience working with a database to track activities and finances (preferred)
  • Excellent interpersonal and communication skills; ability to communicate effectively with all members of the Beacon community
  • Bilingual/Bicultural candidates strongly encouraged to apply
  • The ability to work collaboratively with a diverse group of community members with fairness, respect, consistency, and integrity
  • A positive outlook, personal warmth, an excellent work ethic, and a sense of humor
  • Demonstrated ability to embrace and share the Academy’s mission

 

Physical Demands:

  • The ability to guide visitors to Academy rooms
  • The ability to work using a computer intermittently
  • The ability to follow Safe Serve protocols for serving and organizing student meals

Beacon Academy

Boston, MA
Middle School, High School
Day
All Gender