Operations Administrator

Administrator / Full-Time

The Advent School, Boston, MA

The Advent School: Operations Administrator

The Advent School, located in the Beacon Hill section of Boston, Massachusetts, serves 200 students in pre-Kindergarten through Sixth Grade. A mission-focused school founded in the principles of social justice, Advent has served the students and families of Boston since 1961. Through its Reggio Emilia-inspired curriculum, Advent’s faculty deliver authentic, rigorous, and experiential learning opportunities that encourage students to “learn with passion, act with courage, and change the world.”

Advent seeks an Operations Administrator to join the school community. The Operations Administrator plays a critical role in the daily operations of the School, ensuring a healthy, safe, and productive work environment, and is an integral member of the Business Office. This individual is a creative problem solver who can take action, delegate and complete tasks, and contribute to the successful daily operations of the school. The Operations Administrator reports directly to the Director of Finance & Operations.

The Operations Administrator is a full-time, salaried position that includes medical and dental insurance, a retirement plan, professional development opportunities, and paid time off. Work hours are 7:45 a.m. – 3:45 p.m. Monday through Friday; an occasional night and/or weekend may be required to support school events.

 

Responsibilities & Duties

Purchasing & Vendor Relations

  • Manage all aspects of the purchasing process, including confirming receipt and invoice approval
  • Responsible for site level procurement of supplies and materials, and inventory management
  • Prepare check requests and disbursements, and maintain vendor files
  • Oversee and manage third party contracts related to transportation, facilities, and maintenance
  • Secure additional vendor support for school-wide events

Transportation

  • Collaborate with the Administrative Coordinator in implementing the daily bus plan for students, through the Boston Public Schools, and communicating plans with administrators, teachers, and families
  • Coordinate private third party bus service for field trips and other school events

General Operations

  • Oversee building safety protocols including inspections and emergency evacuation procedures
  • Support Maintenance Manager with daily facility operations and yearly maintenance schedule
  • Plan and lead school-wide communication for operation updates and changes
  • Support front desk operations with the Administrative Coordinator, including maintaining the integrity and accuracy of student records and daily attendance
  • Participate in weekly duties and meetings as a member of the administrative team
  • Provide front desk administrative coverage from 8:00 – 10:00 a.m.

 

Required Skills & Characteristics

The Advent School is a good fit for professionals who believe in the School’s mission of education for equity and social justice. Candidates should possess strong personal drive and motivation, demonstrate exemplary professional behavior and values, and be resourceful, responsible, and collaborative.

The ideal candidate will have the following:

  • Prior school administrative experience
  • Knowledge of daily school operations
  • Fundamental bookkeeping and/or accounting skills
  • Ability to prioritize daily, monthly, and quarterly tasks and meet deadlines
  • Effective communication skills and attention for detail
  • Competency with technology and systems such as Blackbaud, Quickbooks, Microsoft Office, and Google Suite

 

To apply, please email a resume and cover letter to Amber Lowe, Chief of Staff, at adventadmin@adventschool.org.

 

Equal Employment Opportunity

The Advent School is committed to equal employment opportunities in hiring, compensation, promotion, training, and all other terms and conditions of employment. There will be no discrimination or harassment against any person in any aspect of employment because of sex, race, color, age, religion, marital status, national origin, physical or mental disability, sexual orientation, or any other characteristic protected by law.

The Advent School

Boston, MA
Early Childhood, Elementary
Day
All Gender