Office Manager, Dean of Students and Dean of Multicultural Ed

Administrator / Full-Time

The Governor’s Academy, Byfield, MA

Job Summary:

Manage the main office along with the main office staff while supporting the Dean of Multicultural Education and Dean of Students; supervised by the Dean of Students.


Essential Job Duties and Responsibilities:

Dean of Multicultural Education:

  • Support for Dean of Multicultural Education’s responsibilities
  • Manage budget
  • Assist the Dean of Multicultural Education with DEI planning for faculty, staff and students
  • Assist the Dean of Multicultural Education with utilization of the Access Fund.
  • Coordinate ICO (Inter-Cultural Organization) letter process and attendance
  • Manage all arrangements for DEI Conferences and travel arrangements
  • Support with the Dean of Multicultural Education on the Diversity Steering Committee
  • Assist in maintaining appointment calendar for Dean of Multicultural Education
  • Schedule internal and external meetings
  • Other duties as needed

Dean of Students:

  • Assist the Dean of Students, Associate Dean of Students, and Dean of Ninth Grade/Director of Student Activities, Director of Affective Education/ Dean of Tenth Grade
  • Manage budget
  • Partner with Dean of Students with the management of REACH Software
  • Assist the dean of students with the opening of school for students
  • Record keeping and filing regarding student discipline, discipline mailings and student files 
  • Update all office forms and information
  • Assist with student travel
  • Coordinate logistics for speakers and conferences
  • Assist in maintaining appointment calendar for Dean of Students
  • Other duties as needed

Main Office (under the direction of the Dean of Students):

  • Maintain all aspects of the main office including: day to day operations, hiring, training, and schedule of Main Office evening staff
  • Manage Main Office budget
  • Manage the main office equipment and supply needs – mailings, copiers, etc.
  • Maintain phone system with main office needs
  • Answer all incoming calls, screening, transferring, and taking messages, as necessary
  • Sort and distribute all incoming mail, and meter outgoing mail; prepare monthly metered mail expense reports; maintain and order supplies for mail meter
  • Order supplies for Federal Express, registered, and other special mailings
  • Review REACH to make sure students are coming and going in a timely manner and have right driving permissions for Senior Leaves
  • Maintain log and distribute keys to school vehicles and school buildings
  • Take utmost care to maintain and protect the confidentiality of the Head of School’s Office and for student files that are located in the Main Office; maintain records and correspondence regarding all cases of student discipline
  • Ensure that people sign out student folders and review while in the main office – student files are not permitted outside the main office
  • Maintain records regarding adult coverage of the dormitories 
  • Maintain records regarding on-call drivers for the Health Center
  • Other duties as needed

Qualifications and Skills Required for the Position

    • Bachelor’s degree preferred  
    • 5-7 years of experience
    • The ability to effectively present information to students, parents, and school administrators in writing and orally
    • Discretion and the ability to handle confidential and sensitive matters appropriately
    • State-of-the-art computer skills; Google Suite, Microsoft Office applications; previous experience using enterprise management systems like Veracross and REACH preferred; 
    • Ability to effectively multi-task while working in a highly organized fashion
    • An open and collaborative work style
    • A high level of integrity and a strong work ethic
    • Participates in professional development as related to justice, equity, diversity, and inclusion work.  
    • Must be able to work collegially; must be committed to working in a diverse community and have the ability to communicate effectively with diverse populations.
  • Successful completion of a criminal records background investigation

Statement of School Values: As an educational community, the Academy has an administration, a faculty, and a student body committed to learning. We pursue this commitment in a dynamic environment that fosters lifelong intellectual independence, responsibility, teamwork, service, and respect for others. We are committed to creating and maintaining a diverse and inclusive community that is physically and emotionally healthy. Applicants for employment are considered without regard to race, color, religion, sex, pregnancy or a condition related to pregnancy, sexual orientation, gender identity, national origin, ancestry, genetic information, age, physical or mental disability, status as a veteran or being a member of the Reserves or National Guard, military service, application for military service, or any other category protected under state or federal law.  If you wish to request a reasonable accommodation to complete this application, interview for the position, or otherwise participate in the hiring process, please notify us. We will consider all such requests in accordance with applicable law.

The Governor’s Academy

Byfield, MA
High School
Boarding, Day
All Gender