Jobs

Newton Country Day School of the Sacred Heart

Senior Manager of Facilities and Operations

Newton Country Day is an independent, Sacred Heart school for girls in grades 5-12. A member of an international network of 160 schools, we have been educating women of Courage and Confidence since 1880

Position: Senior Manager of Facilities and Operations
Location: Newton Country Day School, 785 Centre St. Newton, MA
Schedule: 12 month
Salary: $75,000-98,000 commensurate with experience
Travel: as applicable

Job Summary: Senior Manager of Facilities and Operations

The Senior Manager of Facilities and Operations both oversees the operation, maintenance, and improvement of the school’s buildings, grounds, vehicles, and physical infrastructure, and is also a hands-on member of the Facilities Team. The ideal candidate is a conscientious, problem-solving, team-oriented professional with strong technical knowledge, leadership skills, and the ability to ensure that all campus facilities are safe, efficient, and well-maintained year-round.

Essential Duties:

• Supervise and lead maintenance, custodial, and grounds staff
• Actively participate in maintenance, repair, groundskeeping, and all other work of the Maintenance Team as required
• Oversee daily operation and maintenance of campus buildings, systems, and grounds
• Develop and manage department budgets and maintenance schedules
• Oversee maintenance, inspection, cleaning, fueling, and scheduling of school-owned vehicles, including pickup trucks and small school activity buses
• Ensure proper preventive maintenance for HVAC, electrical, plumbing, mechanical, and life-safety systems
• Coordinate vendors and contractors for repairs, inspections, and capital projects
• Support long-term facilities and capital planning aligned with the school’s strategic goals
• Maintain compliance with safety, health, and environmental regulations
• Manage and actively participate in snow and ice removal, including plowing, sanding, and de-icing of all campus areas
• Operate and maintain snow removal and plowing equipment
• Manage visitor parking for school functions and special events, with assistance from maintenance staff
• Assist with campus logistics for events, activities, and emergency response
• Other duties as required and assigned

1. Team Leadership & Supervision

• Direct Supervision: Lead, mentor, and evaluate a multi-disciplinary team of facility staff, including custodial, groundskeeping, and administrative personnel.
• Trades Management: Oversee and coordinate specialized internal trades (HVAC, electrical, plumbing, carpentry) to ensure high-quality workmanship and code compliance.
• Professional Development: Identify training needs for staff regarding safety protocols (OSHA), new technologies, and technical skill enhancement.

2. Campus & Building Upkeep

• Facility Maintenance: Implement a comprehensive preventative maintenance program for all structures, including historical buildings and modern facilities.
• Grounds Management: Oversee landscaping, snow removal, athletic field maintenance, and overall campus curb appeal.
• Capital Projects: Assist in the planning and execution of long-term capital improvement projects, renovations, and new construction.

3. Work Order & Operational Facilitation

• Systems Management: Administer the Work Order Management System to prioritize, assign, and track the completion of daily maintenance requests.
• Resource Allocation: Ensure the team has the necessary tools, supplies, and equipment to perform tasks efficiently and safely.
• Emergency Response: Serve as the primary point of contact for facility-related emergencies, including after-hours infrastructure failures or weather-related issues.

4. Vendor & Contract Management

• Sourcing & Bidding: Manage the RFP (Request for Proposal) process and vet external contractors for major repairs, specialized services, and service contracts.
• Performance Oversight: Monitor vendor performance to ensure adherence to contract terms, safety standards, and budgetary constraints.

5. Fleet & Rental Property Maintenance

• Vehicle Management: Oversee the maintenance, registration, and safety inspections of all campus-owned vehicles and motorized equipment.
• Rental Maintenance: Coordinate repairs and upkeep for on-campus housing or institutional rental properties, ensuring they remain in excellent condition for residents.

Physical Requirements and Work Environment:

• Ability to navigate all areas of the campus, including mechanical rooms, rooftops, and construction sites.
• Available for “on-call” emergency situations as needed.
• Ability to lift up to 50 lbs and perform hands-on maintenance tasks
• Ability to operate snow removal and plowing equipment and light- to medium-duty vehicles
• Works at a desk and a computer screen for extended periods of time.
• Newton Country Day’s campus consists of multiple buildings and outdoor spaces connected by external walkways and stairs
• Availability for on-call emergencies, some evenings and weekends for school events, and all-night hours as needed to handle snow and ice conditions to prepare the school for an on-time opening
• Experience with snow and ice removal, including plowing

Job Qualifications:

• Bachelor’s degree in facilities management, engineering, or a related field preferred; equivalent professional experience in facilities or plant operations will also be considered
• 5–7 years of experience in facilities or plant operations (educational or institutional setting preferred)
• Strong understanding of MEP (Mechanical, Electrical, Plumbing) systems, building codes, and safety regulations.
• Background or training in HVAC systems is highly desired
• Demonstrated supervisory and leadership experience along with ability work in partnership across an organization
• Strong organizational, communication, and problem-solving skills
• High level of conscientiousness and sense of ownership
• Computer proficiency with a particular comfort in Google Suite (Docs, Sheets, Gmail, Drive, etc.)
• Strong ability to manage multiple priorities and respond to emergencies as needed while maintaining a calm, professional, and discreet manner

Newton Country Day School is an equal opportunity employer. MA law requires fingerprint-based and criminal offender record information (CORI) checks for all employees working in public and private schools.

To apply: send a cover letter and resume to Ellen Levine: elevine@newtonsh.org