HR Coordinator

Administrator / Full-Time

Wellan Montessori School, Newton, MA

Position Overview:

Wellan Montessori School is seeking a Full Time HR Coordinator to fill an immediate opening in the school’s Business Office. The HR Coordinator reports directly to the Chief Operating Officer (“COO”), and is responsible for supporting all aspects of the school’s human resources functions including employee recruitment, onboarding, and offboarding procedures, benefits administration, HRIS system management, policy development and implementation, payroll and employment data management, and regulatory and compliance procedures. The HR Coordinator may also support special administrative projects as assigned by the COO.

This position includes both independent work duties that require concentrated attention to detail, and people-facing duties that require building positive school-wide working relationships. The successful candidate will possess strong communication and interpersonal skills, will be highly organized, detail oriented, and self-motivated. They will demonstrate strong problem solving skills, will be able to adapt easily to changing school needs, and will be able to operate with a high level of discretion when working with sensitive matters and information. The successful candidate must also be comfortable working with data management systems and be able to adapt to new technology/platforms with ease.


Job Duties:

  • Manage applicant tracking system and support recruitment efforts including drafting job posts, screening candidates, and attending interviews as needed.
  • Facilitate employee onboarding procedures including creating/updating relevant onboarding materials and content, initiating background checks, distributing/collecting hiring paperwork, and updating new hire data in HR systems.
  • Facilitate employee offboarding procedures including creating/updating relevant offboarding materials, drafting and sending offboarding communications and COBRA notices, and updating data in HR systems.
  • Administer school benefit plans, including facilitating open enrollment periods and other special enrollment periods for qualifying employees as needed.
  • Manage data and processes in HRIS system (ADP WorkforceNow), including job and pay data updates, time off policies and balances, benefits data, custom reporting, and other processes as needed.
  • Support the development and implementation of school policies and procedures, including updates to employee and parent handbook documents.
  • Support COO with biweekly payroll preparation and processing as needed.
  • Support COO with administration of employee performance review process, as well as preparation and distribution of annual job offers and update letters.
  • Support COO with regulatory and compliance projects and procedures, including Massachusetts Department of Early Education and Care (“EEC”) license renewal projects and other state/federal/regulatory agency compliance projects and surveys.
  • Other administrative projects as assigned.


Position Details:

  • Full Time 40 hours per week, with attendance at staff meetings and occasional night and weekend events outside of regular hours required.
  • Regular Schedule: Monday – Friday, 10:00am to 6:00pm
  • Salary: This is an Admin II level position on Wellan’s administrative salary band.  Typically, applicants will start on the first half of the band, with a likely annual salary in the $58,000 – $69,000 range.



  • Bachelor’s degree required.
  • Minimum of 2-3 years of administrative experience preferred, direct HR experience not required.
  • Experience working with ADP WorkforceNow or other HRIS system, Microsoft Excel, and GSuite preferred.
  • Experience working in an education or nonprofit environment preferred.


Wellan Montessori School believes that each individual is entitled to equal employment opportunity without regard to race, color, gender, pregnancy, age, religion, national origin, ancestry, sexual orientation, gender identity, disability, veteran status, military service, application for military service, genetic information, or any other characteristic protected under federal or Massachusetts law. The School will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law. The School’s equal employment opportunity practices extend to recruitment, hiring, job assignment, compensation, benefits, transfer, promotion, training, discipline, and all other terms, conditions, and privileges of employment.

The following person has been designated to handle inquiries regarding the School’s non-discrimination policies, including its Title IX policy:

Name: Joseph Jolly

Title: CFO / COO, Director of Development, HR, and Legal Affairs

Office Address: Wellan Montessori School, 80 Crescent Avenue, Newton Centre, MA 02459

Telephone Number: 617-969-4488 ext. 3

Email Address:

For assistance related to Title IX or other civil rights laws, please contact OCR at or 800-421-3481, TDD 800-877-8339.

Wellan Montessori School

Newton, MA
Early Childhood, Elementary, Middle School
All Gender