HR Administrator

Staff / Part-Time

Applewild School, Fitchburg, MA

Position Overview:

The HR Administrator is primarily responsible for working with the Business Manager and Head of School to manage the day-to-day Human Resources functions of the school.



  • pension administration
  • workers’ compensation: insurance renewal, overseeing claims and completing OSHA reports
  • unemployment compensation: appealing claims, when necessary.
  • run bi-weekly payroll, prepare journal entry
  • reconciling bi-weekly the payroll health insurance against billing- ensuring that it is accurate.
  • Manages open enrollment, and monitors fees, payments, reimbursements & all general ledger reconciliations for the School’s pension plan, health insurance, flex 125 cafeteria plan, life & LTD insurance, Vision plan, employment tax accounts. Compile payroll census data when needed for open enrollment
  • Reviews quarterly payroll reporting from payroll provider for accuracy.
  • Prepares FMLA and STD paperwork for employees
  • Provides information to the Commonwealth of MA for Unemployment and MA Paid Family Leave claims made by employees
  • Processes TIAA-CREF bi-weekly remittances. Annual fee disclosure notices to employees

Policy development:

  • Updates to Employee Handbook yearly, in compliance with all relevant statutes, laws, rules and regulations and with Applewild policy and practice
  • Continuous oversight of emerging laws and compliance matters and determine if they apply to Applewild
  • Coordinate Faculty housing needs & prepare leases and use agreements annually


  • Assure adherence to all applicable state and federal employment compliance legislation including, but not limited to :
  • ERISA rules governing pension and benefit plans and their administration
  • ACA (Affordable Care Act)
  • OSHA laws and reporting
  • Fair Labor Standards Act (overtime and compensation issues)
  • COBRA (separating employees’ rights to insurance portability)
  • HIPAA legislation (employee health privacy regulations
  • CORI and SORI background checks and Fingerprinting regulations and ensures the schools policies and records are current and accurate
  • Ensures all employee training is up to date, Harassment, Health, etc.
  • CARES ACT and FFCRA (Families First Coronavirus Response Act)

On-Boarding/ Staffing:

  • Process CORI/SORI & Fingerprinting background checks and track all employee & volunteer renewals for timely completion
  • Track vacation, personal & sick time for employees
  • Employment contract & benefit profile preparation
  • Camp Seasonal Employment Application & Camp Employee onboarding documents
  • Manage annual Workers Compensation audit
  • Manages payment of and filing for all mandated Affordable Care Act reporting (PCORI fee, Form 1094C & 1095C)
  • Employee paperwork administration – W-4, I-9, changing deductions, etc.
  • Answering general benefit plan questions
  • Employee Onboarding meetings, new employee Gmail and SIS set-up.
  • Employee Exit meetings
  • Annual HIRD reporting to Commonwealth of MA
  • Annual salary updates in Life & LTD Insurance company portal
  • Maintains updated employee bulletin boards in designated locations on both campuses
  • Monitor employee eligibility for benefit programs, send reminders if needed
  • Annual w-2 review and distribution to employees (not sure how Checkwriters does this now)
  • Annual CMS creditable coverage filing and Medicare Part-D memo to employees
  • Obtain holiday calendar from Head of School and distribute to employees
  • Assist with other HR functions as assigned
  • Employee Assistance in areas related to HR. Addressing Concerns from employees as they relate to complaints, harassment or others, or other areas ie. developing solutions to employee relations problems
  • Offering supervisory training seminars on HR topics if needed during Open enrollment + new faulty orientation
  • Maintain Employee emergency contact book through Ren Web
  • Weekly team meetings with Business Office

Other Duties may be assigned by Business Manager or Head of School

Job Qualifications/Skills:

  • Bachelor’s Degree in HR, business or other related field preferred.
  • 1-3 years experience in HR or similar role
  • Self-starter, great interpersonal skills, can handle confidential information
  • Payroll experience preferred but not required
  • Strong interpersonal skills to handle sensitive and confidential situations and documentation. Ability to deal with a myriad of employee issues.
  • Ability to communicate effectively with people at all levels in the organization.
  • Working knowledge of HR principles and practices.


50-70% FTE (20-30 hrs per week)

Must work during onboarding of summer camps, new employee orientation (two weeks before school starts)

Applewild School

Fitchburg, MA
Early Childhood, Elementary, Middle School, High School
Boarding, Day
All Gender