Head’s Office Event Coordinator

Staff / Part-Time

Concord Academy, Concord, MA

The Head’s Office seeks to hire an Event Coordinator to support the head’s office at Concord Academy.

This is a part-time (15-20 hours per week, 0.25 FTE) and half year position. The Head’s Office Event Coordinator will work under the direction of the head’s office to support school wide programming that ensures alignment to our mission and increases community engagement. The ideal candidate will provide administrative support to the Head’s Office and possess strong analytical, coordination, and execution skills to address operational gaps, develop workflows, and improve staff coordination processes for events and initiatives that fall under the responsibility of the Head of School’s office.

Responsibilities:

  • Manage events with appropriate offices across campus on events such as: Opening Days (including dinner), Convocation, Family Weekend, Board of Trustee Meetings and Events, and the Staff and Faculty Holiday Party (60%)

○ Under the direction of the Head of School’s office, coordinate with appropriate departments on engagement events

  • Coordinate special projects in collaboration with the head’s office and appropriate offices throughout the school under the direction of the Head of School to support initiatives from departments on campus (i.e. All School Read, Barbershop and Salon, C&E initiatives, etc.) (20%)
  • Coordinate materials, logistics, and support for all meetings, activities and initiatives for the board, including coordination of full board, Executive Committee, and Committee on Trustees meetings, committee meetings, special sessions, and retreats (10%)
  • Support logistics for fall international and domestic travel, ensuring smooth coordination and execution of travel plans (10%)

Requirements:

  • Bachelor’s degree;
  • 3-5 years in a comparable role, experience in an academic environment strongly preferred; Experience in a non-profit is a plus;
  • Willingness to embrace CA’s culture and be a member of the community;
  • Excellent writing and editing skills;
  • High attention to detail;
  • Ability to work independently and manage multiple responsibilities simultaneously;
  • Anticipate and help to resolve problems; able to prioritize and manage multiple projects within a fast-paced environment;
  • Ability to maintain a high level of confidentiality;
  • Ability to lead a project from inception to completion;
  • Ability to work flexible hours, including nights and weekends, as needed;
  • Responsibility-oriented and not task-oriented;
  • Ability to build and cultivate relationships with a wide variety of internal and external stakeholders;
  • Comfortable with change and ambiguity;
  • Proficiency in Microsoft Office and Google suite applications required; database experience and productivity tools (Slack, Adobe Creative Suite) are a plus;
  • Candidates must pass a criminal record check;
  • Ability to traverse the CA campus including climbing stairs;
  • Ability to lift and carry materials for the office (up to 20 lbs.)

Concord Academy actively seeks employees who reflect and support our mission-driven commitment to creating and maintaining a diverse and inclusive school community. Concord Academy strives for equity and justice in our journey as a learning community. The common trust we are building values the unique contributions and voice of every individual. In keeping with our ideals, we invite candidates to join in this process who bring a substantive and varied combination of educational pursuits and lived experiences that demonstrate the capacity to make a meaningful difference as a senior leader within our community.

Interested candidates are asked to send a cover letter, resume, and transcripts via the ADP portal addressed to:  Renee Coburn, Chief of Staff

Application materials for this position are preferred by 10 July 2024. If you are considering applying after this date, please contact the school to inquire as to the status of this search.

To learn more about Concord Academy, please visit our website: www.concordacademy.org.

 

Concord Academy

Concord, MA
High School
Day, Boarding
All Gender