Gift & Data Entry Coordinator

Staff / Part-Time

The Fenn School, Concord, MA

Position:                     Gift & Data Entry Coordinator

Reports To:                Director of Advancement Services

Department:              Advancement

FLSA:                        Non-exempt

Date Updated:           9/9/2019


Reporting to the Director of Advancement Services, the Gift & Data Entry Coordinator enters gifts on a daily basis, produces gift receipts/acknowledgment letters, and generates necessary gift reports for the Business Office. He/she also performs other routine computer data entry and constituent updates for the Advancement Office. The Gift & Data Entry Coordinator may handle selected office management tasks, will assist with the processing of large mailings, and performs other tasks as needed.  This is a part-time position, approximately 25 hours/week.

Primary Responsibilities include:

Gift Entry and Acknowledgment

  • Primary gift entry specialist, processing all annual, capital, endowment, and current-use gifts
  • Processes credit card and online gifts
  • Generates gift receipts and envelopes
  • Produces all acknowledgement correspondence, personalizing as necessary
  • Scans checks and compiles necessary reports for Business Office

Data Entry

  • Processes address changes and researches new addresses for lost constituents
  • Updates and enters data from yearly family information forms
  • Codes bad emails and phone numbers and researches updates; codes student activities and awards, athletic teams, post-Fenn education
  • Uses LinkedIn and other sources to update business information on alumni
  • Scans documents and links them to constituent computer records
  • Performs other related duties as necessary


  • Bachelor’s degree or equivalent preferred
  • Previous office experience required, preferably using relational data bases
  • Knowledge of Microsoft Word and Excel; experience with Blackbaud’s Raisers Edge software highly desirable
  • Exceptional accuracy, consistency, and attention to detail in data entry
  • Discretion in dealing with confidential information
  • Ability to work independently and as a member of a team

Please send a cover letter and resume to Anne Ames Boudreau, Interim Director of Advancement at No phone calls please.

The Fenn School

Concord, MA
Elementary, Middle School, High School