Front Office Manager

Staff / Full-Time

Heronfield Academy, Exeter, NH

Heronfield Academy is an independent middle school located on a pastoral 13-acre campus on the New Hampshire Seacoast.  Serving approximately 90 students in grades 6 through 8, Heronfield provides an academically challenging curriculum centered on nurturing students through the core values of Honesty, Respect, Diligence, Celebration, and Caring.  Heronfield’s teachers are dedicated to working with middle school students at this important period of academic, emotional and personal growth.  As a small school, each person contributes to the community in many ways and also shares the joy of the important work we do together. 

Heronfield Academy seeks a full-time Front Office Manager for the 2022-2023 school year who will serve as the first point of contact for those who arrive at the school and who will provide exceptional assistance to the families, students, faculty and staff who make up the community.  Well suited to someone who enjoys people and seeks to support others in their work, this position plays a key role in the school’s day-to-day operations and sets the tone for the positive culture on our campus.  This is a ten-month position, running from mid-August to mid-June of each school year.  Primary responsibilities include:    


  • Serving as the welcoming face of the school for students, parents and visitors to the campus
  • Gathering and sharing daily attendance records and coordinating student arrivals and dismissals.
  • Maintaining student forms and health records throughout the year.
  • Communicating thoughtfully and proactively with parents on a wide variety of topics.
  • Addressing and helping to solve student and faculty needs as they arise during the day.
  • Providing basic support and care to students who do not feel well or incur injuries while at school.
  • Working with the Head of School and the faculty to write a weekly newsletter and share it with the school community.   
  • Serving on the school’s administrative team, including attending weekly meetings to discuss upcoming events and the overall operations of the school.
  • Working in partnership with the Head of School, the Admissions Office, the Development Office, the faculty and staff, and parent volunteer committees to coordinate special school events such as back-to-school orientation, student conferences, grandparents’ day, and graduation.
  • Keeping an eye out for any concerns or challenges within the student community and bringing them to the attention of the teachers and advisors to seek additional support. 


 The ideal candidate will have:

  • A commitment to the mission and core values of the school and to the growth of young people
  • Strong interpersonal and management skills with the ability to complete tasks quickly and consistently 
  • Three years in comparable roles, with demonstrated experience in working with and in support of others
  • Strong verbal and written communication skills, and demonstrated experience with position-related technology including database management and Google office applications
  • A proactive, positive, team-oriented approach to bringing all measures of success to the school 


Interested candidates should send a cover letter, resume, and three references via email to

Heronfield Academy

Exeter, NH
Middle School
All Gender