Front Office Coordinator

Staff / Full-Time

Dexter Southfield School, Brookline, MA

About Dexter Southfield

Dexter Southfield is an independent school where boys and girls in Pre-K through Class 12 develop their individual talents and build an ethical foundation for life. Students learn to lead and serve with character, confidence, and compassion. Our 36-acre campus is located on the Brookline-Boston line, just minutes from the city’s best museums, libraries, hospitals, performing arts venues, colleges, and universities—all of which serve as an extension of our classrooms. At Dexter Southfield, we approach everything we do with enthusiasm and commitment, living by our school’s motto: “Our Best Today, Better Tomorrow.”

 About You

You are a self-starter who can manage competing priorities in a fast-paced setting. You have strong people, communication, and organization skills and enjoy a role that allows you to interact with students, families, employees, vendors, visitors, and others who make up the Dexter Southfield community. If you are someone who easily adapts to changing work priorities, has a great sense of humor, and enjoys being part of a dynamic team, then we (and our front office resident reptile, Leo the Turtle) would love to talk with you.

To be successful in this role, you must be able to:

  • Assist the Director of Operation and his/her designees to ensure effective daily operations
  • Serve as the primary point of contact and reception to students, employees, families, vendors, visitors
  • Carry out administrative duties, including phone coverage, mail processing, walk-in assistance, scanning, mailings, timesheets, triaging calls, dispatching, etc.
  • Maintain a welcoming, organized, and inclusive entry point and process for all who enter campus
  • Manage private and sensitive information with utmost discretion, informing others as needed
  • Assist in managing student attendance records, dismissals, and permission forms
  • Support transportation coordinator with bus dispatch, schedules, staffing, etc.
  • Assist with School-sponsored programs and events
  • Other duties as assigned

Qualifications:

  • College degree preferred; high school diploma required
  • Two or more years of full-time job-related experience desired
  • Working knowledge of technology; comfortable using two-way radio communication device
  • History of demonstrating discretion with highly confidential and sensitive information
  • Excellent organization, time management, and project management skills
  • Exceptional attention to detail and communication skills (written, oral, non-verbal)
  • Working knowledge of technology and Microsoft Office (Outlook, Word, Excel, etc.)
  • Familiarity or ability to learn Blackbaud, Carrina, Raptor, and SchoolDude software high desirable
  • Strong customer service skills to make all feel welcomed and supported
  • Proven ability to meet deadlines with minimal supervision and maximum accuracy
  • Self-starter and willingness to initiate and complete routine administrative tasks
  • Ability to effectively multitask while working in a fast-paced environment
  • Ability to build professional relationships and trust among diverse constituencies
  • Commitment to actively create and contribute to an engaging and inclusive workplace
  • Ability to be flexible, effectively manage stress, and adapt to changing work priorities

At Dexter Southfield, we promote a culture of excellence that extends beyond academics, athletics, and the arts. We value a diverse and inclusive community in which different identities and perspectives are accepted and respected to create a sense of belonging for all.

To apply for this full-time, year-round position, please apply online through our Careers page at www.dextersouthfield.org/careers.

Dexter Southfield School

Brookline, MA
Early Childhood, Elementary, Middle School, High School
Day
All Gender, Boys, Girls