Events & Community Engagement Coordinator

Administrator / Full-Time

The Advent School, Boston, MA

The Advent School, located in the Beacon Hill section of Boston, Massachusetts, serves 200 students in pre-Kindergarten through Sixth Grade. A mission-focused school founded in the principles of social justice, Advent has served the students and families of Boston since 1961. Through its Reggio Emilia-inspired curriculum, Advent’s faculty deliver authentic, rigorous, and experiential learning opportunities that encourage students to “learn with passion, act with courage, and change the world.”

The Advent School seeks an Events & Community Engagement Coordinator. A member of the Head of School’s Office, and working closely with administrators across multiple departments, the Events & Community Engagement Coordinator plans and executes events that foster engagement of all constituents. They are the point of contact for Class Ambassadors and volunteers, and seek new ways families can get involved with the school community. The Events & Community Engagement Coordinator is also responsible for building and implementing a robust alumni relations program for the school.

The Events & Community Engagement Coordinator is a full-time, salaried position that includes medical and dental insurance, a retirement plan, professional development opportunities, and paid time off.

 

Responsibilities & Duties

Events

  • Oversee planning and execution for school-wide events, including maintaining event planning records
  • Consult with various administrators to conceptualizes the event, including the purpose, target audience, key themes and messages, location, and timeframe
  • Keep the school’s mission at the forefront, centering equity and accessibility in all event planning
  • Form committees and conduct meetings to assist in the planning and implementation of events, delegating tasks appropriately
  • Collaborate with the Operations Manager to reach out to community partners and vendors for events
  • Ensure the space, vendors, materials, etc. are secured and ready prior to each event
  • Work with the Director of External Affairs to create informative and engaging content for the promotion of school events and other opportunities for engagement
  • Reflect and evaluate after each event, conferring with appropriate individuals to analyze successes and growth points, and using this information to inform the planning of future events
  • Work with the Director of Development on the event planning process for the school’s annual benefit and any additional fundraising events
  • Assist the Enrollment Management team in organizing and executing events for prospective and new families
  • Generate ideas for new events and other opportunities for engagement for all constituents 
  • Keep the entire administrative team informed of upcoming events, staff roles at events, etc. at bi-weekly admin team meetings
  • Oversee and update the school’s internal events calendar

Volunteers

  • Build, foster, and maintain meaningful relationships with volunteers and the community as a whole
  • Mobilize constituents, including students, faculty, families, and alumni, to become involved in various spaces and aspect of school life
  • Work with other members of the Head of School Office and Advancement team to recruit, manage, and maintain volunteers
  • Support Advent’s Class Ambassadors in leading their own community events and class engagements through monthly informational meetings and email communications
  • Provide opportunities to welcome new families into the community and educate them on the various ways they can get involved 
  • Develop a strategy for volunteerism, including a variety of opportunities for constituent engagement beyond traditional volunteer roles

Alumni

  • Create a strategic vision and annual plan for engaging Advent alumni
  • Build relationships with families and students, maintaining connectivity with the school following graduation
  • Plan, coordinate, and attend alumni events
  • Work with the Director of External Affairs on the development of alumni highlights and features in various Advent publications
  • Coordinate efforts to initiate graduating Sixth Graders into status as alumni and assist the Director of Development with Sixth Grade fundraising initiatives
  • Provide insight to the Director of Development on alumni and alumni families in support of annual giving
  • Maintain the school’s alumni database in Raiser’s Edge

 

Required Skills & Characteristics

The Advent School is a good fit for professionals who believe in the School’s mission of education for equity and social justice. Candidates should possess strong personal drive and motivation, demonstrate exemplary professional behavior and values, and be resourceful, responsible, and collaborative.

The ideal candidate will have one to three years experience in events planning or as an administrator in a non-profit setting, ideally in a school, in addition to:

  • Excellent interpersonal skills to interact with a broad range of students, families, volunteers, alumni, faculty and staff, and the general public
  • Demonstrated ability to exercise good judgment, diplomacy, and confidentiality
  • Experience managing and motivating volunteers
  • Able to work collaboratively with colleagues, volunteers, and community partners
  • Proactive self-starter who routinely takes initiative and is accountable
  • Demonstrated ability to manage multiple tasks, to be flexible, and to prioritize to meet deadlines
  • Excellent verbal and written communication skills
  • Ability to work the occasional evening and weekend for special events
  • Strong technology skills, including proficiency in Google Workspace and comfort utilizing databases (Raiser’s Edge and/or Blackbaud preferred)

 

Interested candidates should email their resume and cover letter to Amber Lowe, Chief of Staff, at adventadmin@adventschool.org

The Advent School

Boston, MA
Early Childhood, Elementary
Day
All Gender