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Pingree School is a dynamic and aspirational, independent, all-gender day school on the North Shore of Boston, located on a beautiful 100-acre campus in South Hamilton, where approximately 385 students in grades 9 through 12 solve problems, build community, and learn how to learn. Pingree School empowers every community member to pursue knowledge with courage and imagination, thrive in joy and challenge, and create a more just and equitable world. Committed to developing global citizens, Pingree actively seeks faculty and students of character and intelligence from diverse social, ethnic, and socio-economic backgrounds.

Pingree School is seeking a Director of Advancement Services to begin work in July 2025. This full-time (12-month) position is responsible for the oversight and management of Pingree School’s external database, all gift processing and acknowledgement systems, prospect research, and portfolio management.  The Director of Advancement Services ensures that the School is achieving its internal, administrative goals related to philanthropy and community engagement.  This position reports to the Director of Advancement and also works closely with the Business Office.

Primary responsibilities include but are not limited to the following:

• Oversee Blackbaud Raiser’s Edge NXT and Target Analytics procedures and operations;
• Collaborate with the Director of Information Systems to inform data processes, manage imports, and ensure accurate, timely integration across Raiser’s Edge, Veracross, Finalsite, and other school systems;
• Coordinate annual meetings with database managers to streamline efficient communication and migration of school information across school systems; 
• Perform regular data audits in Raiser’s Edge to ensure consistent and accurate data entry (e.g. NCOA, AlumniFinder, EmailFinder, Finalsite and Veracross cross-checking);
• Coordinate and prioritize daily gift processing activities including mail collection and sorting, review of gift documentation, scanning of gift documentation into donor records, and acknowledgements;
• Make timely and accurate constituent updates in Raiser’s Edge to biographical and other relevant data received through internal and external sources including online forms, surveys, events, prospect meetings, and research;
• Design and produce custom reports as needed for Advancement, Business Office, and Head of School;
• Train and assist other team members in use of database and applications;
• Manage all aspects of gift and pledge processing and acknowledgment functions for the annual fund, capital projects, endowment, and other special projects;
• Segment database and create queries and exports to support direct mail activity;
• Track status of pledges and manage pledge reminder process; 
• Oversee donor and prospect research;
• Maintain recurring gift system;
• Create and employ moves management system for frontline fundraisers; 
• Manage the organization of electronic filing system;
• Serve as point-person for financial reconciliation with Business Office;
• Complete fundraising surveys on an annual basis (e.g. CASE, INDEX);
• Provide database and administrative support for advancement functions including special events, stewardship activities, and special projects as directed.

Qualifications and Skills Required for Position:

• Bachelor’s degree required; 
• Five or more years of relevant experience in data and/or software management (preference for experience in an education and/or fundraising environment);
• Ability to think critically, strategically, and creatively;
• Advanced knowledge of Blackbaud Raiser’s Edge, Target Analytics or related CRM/Advancement product and array of functionality (e.g. query, reporting, data management, gift processing, prospect management);
• Advanced experience and familiarity with Excel and Google applications;
• Ability to effectively partner with other colleagues including Communications and Business Office; 
• Skilled in diplomacy, tact, maturity, discretion and the ability to maintain confidentiality;
• Responsibility-oriented; not task-oriented;
• A metrics-driven mindset that informs strategy and work;
• Experience developing processes and protocols to monitor timeliness, efficiency and outcomes;
• Ability to work independently as well as part of a team;
• Demonstrated commitment to diversity, equity and anti-racism work;
• Meticulous attention to detail, organizational, project, and time management skills; 
• A high level of integrity, strong work ethic, and sense of humor.

To apply for this position, please submit a cover letter and resume, along with contact information for two professional references to Ms. Laura Ogden, Director of Human Resources, at careers@pingree.org.

Pingree School is proud to be an equal opportunity employer. Pingree does not discriminate against applicants or employees on the basis of race, sex, pregnancy or pregnancy-related condition, color, religion, national origin, age, ancestry, sexual orientation, disability, gender identity or expression, veteran or active military status, genetics, natural or protective hairstyle, or any other category protected by state, federal or local law.