Jobs

About Charles River School

Since its founding more than 100 years ago, Charles River School students have learned to use both inquiry and creativity to build practical skills, discover new interests, and take responsibility for themselves, their communities, and the future.  With a deep history and commitment to social justice, the school offers students in PreKindergarten through eighth-grade a global curriculum grounded in thematic, hands-on teaching and learning. CRS classes are small, learning is personalized, and teachers are accessible. The faculty and staff at Charles River School are exceptionally talented, diverse, active individuals concerned with the development and education of the whole child.

About the Position

On any given day, you might find the Development Office Assistant

• Process all gifts we receive by entering gift information into our database, maintaining tracking spreadsheets, and preparing documentation for the Finance office.
• With an eye for detail, prepare and track acknowledgement letters, and process handwritten thank-you notes for major donors in a timely manner.
• Prepare for committee meetings by preparing and printing documents.
• Create name tags for events and updating database information.
• Do a variety of administrative tasks in support of the Development office.
• Greet families and visitors at the front desk and answer phone calls.
• Part-time position 15-20 hours per week through July 2025

Key Responsibilities

• Gift Entry and Donor Database Management: Assist in maintaining and updating donor records, ensuring accurate and timely data entry.
• Communication Support: Help prepare and send out newsletters, invitations, and thank-you notes, as well as assist with other development-related correspondence.
• Event Assistance: Administrative preparations for development events.
• Administrative Support: Provide general administrative assistance to the development team, including organizing files, scheduling meetings, and handling correspondence.
• Miscellaneous Tasks: Perform other related duties as assigned to support the overall goals of the Development Office.
• Front Desk Duties: Greet families, vendors, and visitors with a friendly demeanor. Answer phones, manage inquiries, and ensure a welcoming atmosphere.

Qualifications

• Strong interpersonal and communication skills with a professional and welcoming demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with donor management software is a plus.
• A focus on handling confidential information with discretion.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Prior experience in an administrative or customer service role is preferred but not required.

Charles River School actively seeks candidates who will contribute and are committed to a diverse school community and inclusive educational practices. Interested individuals should send a resume and letter of interest to crsjobs@charlesriverschool.org (please use “Development Assistant” as the subject line) and fill out the CRS Employment Application by clicking this link: https://forms.gle/KuQLJ6nF8ctLecLG7.