Development Coordinator

Administrator / Full-Time

The Chestnut Hill School, Chestnut Hill, MA

The Chestnut Hill School, founded in 1860 and located in Newton, Massachusetts, is a co-educational, independent school educating students from Beginners (age 3) through Grade 6. The School lives its mission of academic excellence, diversity and community, believing strongly that all must be in place in order for graduates to have a deep sense of themselves as thoughtful students, skilled learners, and confident leaders who will become responsible, contributing members of the world. CHS prides itself on graduates who stand up for their beliefs, express their thoughts, and care about the rights and feelings of others. Most of all, CHS is seeking individuals willing to join a strong, warm and deeply committed diverse school community. 

Position Summary: Reporting to the Director of Development, the Development Coordinator is responsible for assisting in the day-to-day operations of all Development Office initiatives and activities including gift processing, providing gift information/support, database management, communication and outreach to donors, and office support. 

The Development Coordinator will be responsible for:


  • Collaborate with the Director of Development to qualify, cultivate, solicit and steward New Families, Current Parents, Trustees and other constituencies of the CHS community
  • Create mailing lists, appeals, and Annual Reports 
  • Support all Development events such as dinners and receptions including:
    • GPSF Day
    • Secondary School Transition Night
    • Current Family Picnic
    • Alumni Breakfast and Distinguished Alumni Award event 
  • Personally manage a portfolio of prospective donors with the goal of raising a specified amount determined by the Director of Development 
  • Collaborate with the Director of Development to support Annual Fund Parent Volunteers to solicit and steward individual portfolios of donors by: 
    • Creating and distributing training materials including sample e-mails, call scripts and Annual Fund FAQ’s and statistics
    • Preparing receipts for all donations and distributing for personal notes
  • Assist in the solicitation and cultivation of various donor constituencies, through events, calls, and emails

Database Management

  • Responsible for the management, control, integrity, and accurate maintenance of the prospect and donor database – InResonance Generations, based on FileMaker Pro
  • Responsible for processing and tracking all gifts and pledges; producing timely acknowledgment letters and pledge reminders
  • Work with the Business Office to reconcile database records with the general ledger, fund balances, and fundraising reports
  • Supports the prospect research needs for the Development Office
  • Generates and distributes monthly reports 

Alumni Relations/Engagement

  • Manage and update alumni database records. Regularly update class lists and determine and implement process for finding lost alumni 
  • Outline a 1-3 year plan to build alumni relationships by leveraging social media to engage alumni and encourage supporting CHS
  • Collaborate with the Director of Development to effectively market the Annual Fund to alumni via the website, printed appeals, and other materials 
  • Collaborate with the Director of Development on strategizing, creating and implementing alumni Annual Fund appeals, phonathons, and stewardship letters


  • Bachelor’s degree
  • Experience working in a Development Office or in a fundraising capacity, academic environment a plus
  • Strong interpersonal skills and proven success at working collaboratively and efficiently on a creative and goal-oriented team
  • Able to take initiative, prioritize tasks and make decisions
  • Exceptionally capable in both written and oral communication
  • Technologically savvy, experience working with databases preferred
  • Highly developed organizational skills while still exhibiting a high degree of flexibility
  • Dedication to a high level of confidentiality
  • Passionate about the mission and vision of the school
  • Warm and personable with a good sense of humor 
  • Some evenings and weekends and additional duties as assigned

Core competencies: 

Equity and inclusionThe Employee lives the stated mission of the school, and values and respects diversity in all facets of school life. Employee promotes equity and inclusion in work with students, families, and colleagues. 

CollaborationIn keeping with Chestnut Hill School’s commitment to a strong community, employee exemplifies cooperation and collaboration, demonstrates leadership when necessary, is a supportive team member when needed, and assists others to ensure deadlines and goals are met. 

CommunicationThe Employee exercises clear, constructive, and appropriate communication with students, colleagues and administration in written and verbal communication. 

Critical observation and problem-solvingThe Employee shows ability to not only gather information but also interpret, analyze, and suggest next steps based upon data. Employee assesses problems and utilizes all available resources to resolve challenges through proper channels.

Inerested candidates should send a current resume and letter of interest to Chuck Sawyer, Director of Development, at This application process is open until the position is filled. CHS reserves the right to close the application process at any time.

The Chestnut Hill School

Chestnut Hill, MA
Early Childhood, Elementary
All Gender