Development Associate

Administrator / Full-Time

Walnut Hill School for the Arts, Natick, MA

Walnut Hill School for the Arts seeks a Development Associate to provide high-level operational support to the development team to advance the School’s philanthropic and fundraising goals.

This position is responsible for implementing and coordinating a variety of initiatives aimed at enhancing relationships and increasing support for the School. Additionally, this position will support all back-end operations of the department to ensure front line roles are successful.

The Development Associate is a proactive team-player, who has excellent communication skills and enjoys working in a dynamic mission-focused organization. The ideal candidate has meticulous organizational skills, the ability to work quickly and efficiently, and is highly collaborative. Attendance at occasional evening and weekend events is required. Experience and comfort working with Google Suite, Microsoft Office, and Zoom is critical.

This is a 12-month, non-exempt, position reporting to the Director of Development Operations.

Responsibilities Include:

Administrative Support & Office Management

  • Provide calendar and correspondence support the Chief Development Officer, Director of Development, and Director of Development Operations;
  • Support gift entry and acknowledgement, contact reports, and constituent recordkeeping as requested;
  • Maintain office supplies and giveaways;
  • Assist with office mailings;
  • Take minutes at Alumni Association meetings, Governance meetings, and other meetings as needed;
  • Collaborate with the Director of Development Operations to monitor and manage updates for alumni and giving pages on the website;
  • Check and respond to Development Office general emails; and
  • Provide prospect research support to Assistant Director of Donor Stewardship and Research as assigned; and
  • Other duties as assigned.

Event Support

  • Provide administrative support and organization for Development events;
  • Oversee event details such as managing name tags, registration, lists, gifts, etc.;
  • Work with other departments to ensure smooth events including facilities, catering, and technology; and
  • Keep a calendar of events and organize notes for future years.


  • Generate regular communications with constituents such as birthday cards, first gift postcards, donor-versary cards, and other communications as needed;
  • Organize class notes and obituaries for School Magazine; and
  • Other duties as assigned


  • With guidance from the Director of Development Operations, support the development team to write and produce stewardship reports including annual ‘Impact Report’, reports on endowment, school updates, and other customized communication as needed; and
  • Support gift officers updated on pertinent information and prompt actions as needed.

Collaboration & Community Involvement

  • Attend student performances, art openings, and art events throughout the year; support and engage richly in arts productions, shows, exhibitions, and performances;
  • Work collaboratively with colleagues across all departments to foster a positive working and educational environment for students and employees to support the school’s mission, vision, and core values; and
  • Attend and participate in required faculty and staff meetings and department meetings; pursue PD opportunities in and out of school; display willingness and ability to grow, learn, explore new approaches, and practice self-reflection.

Skills & Requirements 

  • Bachelor’s degree or equivalent experience required;
  • 1-2 years of experience in Development or administrative support; non-profit, arts, or education experience a plus;
  • Strong computer skills and demonstrated proficiency with Google applications and Microsoft Office Suite;
  • Ability to work independently as well as part of a collaborative team;
  • Professional work habits and the ability to handle confidential information with discretion;
  • High level of organization and strong attention to detail;
  • Strong interpersonal, written, and verbal communication skills combined with excellent project management skills;
  • Ability to prioritize, multi-task and accomplish set responsibilities while gracefully responding to unexpected tasks;
  • Excellent customer service and interpersonal skills and ability to work with a wide range of people – alumni, students, parents, faculty/staff, donors, board members, outside artists, and community members;
  • Experience with, or interest in, working with international students and families;
  • Demonstrated commitment to fostering a safe and inclusive community; and
  • Possess cultural competence in working with diverse populations and commitment to learning about and practicing anti-racist work.

Physical Demands

Physical demands include dexterity for office machine and supply operation including but not limited to writing, typing, using electronic devices, computer, phone, calculator, copy machine, fax machine, and printers. Stooping, bending, traveling to/from locations on campus, ascending/descending stairs, reaching and sitting or standing for extended periods of time are common.


Walnut Hill School for the Arts offers a competitive benefit package including Medical, Dental, Vision, Life/Disability Insurance, up to 7% Matching Retirement Contribution through TIAA, Generous Time-off, Meals in the Dining Hall, Fitness Center Access, Tickets to Performances, and Professional Development Opportunities. Learn more about Walnut Hill on our website and come join our community!

To Apply: Submit resume and cover letter through the Walnut Hill School for the Arts online Career Center.

Note: All offers of employment are contingent upon the successful completion of state and federal background checks. Walnut Hill does not provide visa sponsorship.

Walnut Hill School for the Arts

Natick, MA
High School, Post Graduate
Boarding, Day
All Gender