Development and External Relations Administrator

Administrator / Full-Time

The Rivers School, Weston, MA

Job Title: Development and External Relations Administrator

Classification: Non Exempt

Reports to: Director of Development 

The development and external relations administrator is an essential member of a high-functioning development and external relations team. Their primary role is overseeing and implementing the gift-processing and acknowledgment process as well as resourcing, coordinating, and supporting the efforts of the annual giving and engagement team. This individual will assist team members with reporting, volunteer support, database management, logistics, and scheduling for both the director of development and the senior director of annual giving and engagement. Responsibilities between information systems and the annual fund will be complementary, as good communication will be essential to keep priorities and deadlines on track.


Key Responsibilities: 

  • Handle daily gift processing, including cash, checks, Venmo, monthly payroll deductions, stocks, and wire transfers
  • Prepare gift acknowledgments, distributes for signatures, and ensures that they are scanned and mailed in a timely fashion, with a goal of generating the acknowledgment within 48 hours of receiving the gift
  • Merge and print name tags, mailing labels, and similar  items as necessary to support the operations of the team
  • Oversee weekly reporting, presentations and communications 
  • Work with the annual giving team to support The Rivers Fund with appeal outreach (appeal lists, mailings, e-mails) 
  • Manage weekly volunteer communication, including bi-annual phonathon and textathon programs
  • Manage online solicitation platforms (such as OnlineExpress, ThruText, GiveCampus, etc.)
  • Support events and annual fund outreach efforts 
  • Oversee inventory within the department, i.e. letterhead, office supplies, and stamps for mailings
  • Coordinate with the head of school’s office for donor meetings and follow-up
  • Assist in annual coding in Raiser’s Edge for student, parent, and board activities

Equipment/Software Used:

In order to complete the required job duties, Development and External Relations Administrator must be proficient in Raiser’s Edge, Microsoft Office, Google Drive, and comfortable learning new technology platforms. The Development and External Relations Administrator must be able to learn to operate other databases as needed for coordination with school needs and specific events.  


  • A collegial team player with a positive outlook, a willingness to roll up their sleeves, and an interest in development work 
  • A bachelor’s degree with a preferred experience of one to two years with Raiser’s Edge and the ability and desire to learn more 
  • Familiarity with fundraising and advancement preferred
  • Extremely well organized and detail-oriented
  • Ability to work in an environment of scheduled deliverables, with the flexibility to adapt to changing requirements
  • Strong communication and interpersonal skills, with the ability to convey concepts and procedures clearly and to build effective working relationships
  • Ability to work well under pressure and to prioritize and complete tasks independently, as well as to work collaboratively
  • Willingness to learn new platforms and “own” the uses of these platforms within the team 
  • An understanding and appreciation of independent schools is preferred
  • Job requires some nights and weekends for special events 

To Apply:

Please email a cover letter, including salary requirements, and resume to Kim Fox, Director of Development, at No calls please.


The Rivers School is an equal opportunity employer dedicated to non-discrimination in employment. The Rivers School selects the best qualified for the job based on job-related qualifications regardless of race, age, religion, gender, national origin, ancestry, marital status, sexual orientation, gender identity, disability, veteran’s status or any other status protected by applicable law. We welcome candidates who will increase our diversity; we encourage candidates of color to apply.

The Rivers School

Weston, MA
Middle School, High School
All Gender