College Counseling Assistant

Staff / Full-Time

The Winsor School, Boston, MA

The College Counseling Assistant is responsible for a wide variety of organizational and operational tasks within the College Counseling office. The college counseling assistant reports to the director of college counseling.

Responsibilities include 

  • serving as the first point of contact in the college counseling office for students, families, and other constituencies
  • serving as the school’s Advanced Placement (AP) Coordinator
  • managing the calendars for the college counselors
  • scheduling in-person and/or virtual visits from college representatives
  • scheduling phone calls between the college counselors and college and university representatives
  • organizing and filing electronic transcripts, teacher recommendations and other school documents
  • calculating GPAs for review
  • overseeing the office databases and LMS (Naviance, Canvas, College Kickstart, etc.)
  • further developing and maintaining Summer Opportunities and Scholarships databases
  • serving as the first point of contact in the college counseling office for students and parents
  • responding promptly to student and family queries
  • coordinating office communications and attending regular meetings with the Communications Department and the College Counselors
  • together with the other members of the college office, managing events for students and families
  • preparing event forms, communicating event details and assisting in planning programming for college office programming
  • other duties, as assigned


  • a bachelor’s degree
  • a working knowledge of Google, Naviance, Blackbaud, learning management systems, and Excel
  • experience in an educational setting or independent school community, preferred


Qualities Sought

  • high level of attention to detail and deadlines
  • strong communication skills
  • a proven ability to maintain confidentiality
  • technological savvy
  • commitment to diversity, equity, and inclusion
  • sense of humor
  • eagerness to take initiative

The Winsor School

Boston, MA
Elementary, Middle School, High School