Jobs

About Carroll School:

Located in Waltham, Lincoln, and Wayland, Massachusetts, Carroll School is an independent day school that serves students with language-based learning differences, such as dyslexia. Carroll School empowers children to become academically skilled students who are strong self-advocates and confident lifelong learners prepared to enter other academic settings. Carroll is an inclusive community committed to embracing diverse strengths, identities, and lived experiences in order to give each child what they most need to thrive. Carroll School is an equal opportunity employer that offers competitive salaries and benefits, including comprehensive professional development opportunities.

Position Summary:

Reporting to the Head of the Middle School, the Lincoln Campus Administrator is responsible for providing a wide range of administrative support to the division head, the campus faculty, and for events relating to the Lincoln campus. This is a full-year position and will provide support for the Summer@Carroll program as well.

 Responsibilities:

• Provide the Middle School Head and faculty with broad and general support
• Manage Middle School calendar, room reservations, all campus logistics, and outgoing mailings and correspondence
• Receive and route telephone calls and manage Lincoln and the school central phones
• Meet, greet and direct visitors and maintain demeanor with visitors that represents the values and ethics of the school
• Receive, sort and distribute Lincoln mail daily
• Complete purchase orders and order supplies for campus
• Enter Middle School attendance data into database and monitor attendance throughout the day
• Report late student arrivals and early dismissals
• Set up, organize and coordinate bi-annual parent-teacher conferences ensuring smooth scheduling
• Ensure that onsite machines such as copiers and laminating machinery run properly
• Interface with Buildings and Grounds regarding repairs and maintenance
• Prepare for a variety of events (reserve space, hire caterer etc.)
• Send a variety of communications to parents as directed or need by middle school team
• Perform other duties related to the Lincoln campus as requested or directed
• Assist with finding substitutes and ensure coverage for absences;

Qualifications:

• Associate’s Degree or equivalent experience and a minimum of 3 years relevant experience
• Strong interpersonal, communication and customer service skills
• Computer expertise in managing databases and in utilizing MS Office and Google applications
• Ability to multi-task, prioritize and solve practical problems;
• High degree of discretion & confidentiality
• Prior experience in a school setting helpful