Position Summary

The Business Office Associate (BOA) is an integral member of the Business Office at Park Street School (the School).  This position reports to the Director of Finance.  The BOA’s central responsibility is managing Accounts Payable, which involves working with colleagues and outside vendors to ensure timely payment and recording of the School’s expenses.

Primary Responsibilities

• Process invoices in a timely and accurate manner
• Follow approval procedures for payment of invoices, and a variety of reimbursements
• Obtain accurate vendor information for 1099’s
• Proactively establish and maintain processes within the Business Office to improve efficiency
• Use innovative methods to develop efficient A/P processes
• Collaborate with colleagues to develop and maintain proper and efficient processes between the Business Office and other departments
• Maintain an organized filing system, both online and physical
• Actively pursue learning opportunities to better their understanding of accounting procedures, databases and software
• Support the Administrative team in assisting where needed, with a mission driven focus
• Support Faculty members as needed, with a student-first focus
• Other duties as assigned, including but not limited to front-desk coverage, lunch-duty, recess and pick-up/drop-off of students

Requirements and Qualifications

• 2-4 years related experience and a Bachelor’s degree preferred
• Capable and proficient in using technology to process work, including Microsoft Excel, Microsoft Word and other online applications and database management software
• Experience with Veracross, Fyle, Bill.com desirable
• Demonstrate excellent, interpersonal communication skills with a diverse group of people
• Ability to be flexible in duties by exhibiting a can-do attitude
• Ability to understand or research the needs and concerns of colleagues and a willingness to help them with any Business Office-related questions or concerns
• Highly detail-oriented with the capability to organize, plan, manage, and work simultaneously on multiple projects and follow through to completion
• Previous experience in a school environment is desirable
• Understanding of and experience with preschool, elementary, and middle school students is helpful
• Evening and weekend availability for School events, as necessary