Assistant to the Lower School
Moses Brown School, Providence, RI
Title: Assistant to the Lower School during a parental leave February 2022 through May 2022.
Reports to: Head of Lower School and Director of Lower and Middle School Admission (Grades N-6)
Status: Temporary Full-time Hourly
Moses Brown is a 236-year-old co-educational independent day school enrolling 775 students in nursery through twelfth grade. A Friends school, MB exists to inspire children to reach their full intellectual and spiritual potential. We engage students in a rich academic curriculum, a broad offering of arts and athletics, and a daily life rooted in the Quaker values of community, equality, and service. We affirm the Quaker belief that there is an inner light in each person that is worthy of dignity and respect. We consider simplicity, integrity, group wisdom, and respect for differences to be paramount in helping students of all faiths and backgrounds discover their identity and mission in the world. In its hiring practices, Moses Brown does not discriminate, and seeks to maximize the diversity of the school, in terms of class, gender, ethnicity, race, religion, sexual orientation, abilities/disabilities, and language.
Primary Objective: Serve as the support person for the Head of Lower School and Director of Lower and Middle School Admission (Grades N-6)
This position works closely with faculty, students, parents, the admission team and other administrative offices, including communications, athletics, and upper and middle divisions.
Scope of the Job: Carry out the described duties in the job description with little supervision. Primarily responsible for fielding phone calls from lower school parents and prospective parents, and maintaining a welcoming, professional, reassuring tone. Will interface daily with 190 lower school students, 30 faculty members, staff, administrators and many lower school parents. Will also interface with approximately 175 prospective parents and students on campus for parent interviews, student visit days, Open Houses, Class Visiting Days and Revisit night.
- Work closely with the Head of Lower School to perform tasks essential to the day-to-day operations of Lower School. Additional special projects may also be assigned. Maintain Head of Lower School’s calendar, and communicate lower school yearly calendar, prepare correspondence and mailings, manage administrative files and all student records, arrange campus meetings and events for lower school.
- Work closely with the Director of Lower and Middle School Admission (Grades N-6) to perform tasks essential to the day-to-day operation of the Lower School Admission department. These tasks include maintaining the Director’s calendar, fielding phone calls, scheduling parent interviews and tours, scheduling student visits, greeting families in-person, sending admission’s mailings, processing and filing all admission materials and managing all aspects of the admission process.
- Be a warm and welcoming presence for all who interact with the lower school and lower school admission process.
- Help to coordinate opening of school orientation events, lower school admission events, and closing of school activities. Admission events include weekend open houses, weekend early childhood visits, class visiting days and revisit night.
- Perform and manage administrative responsibilities for the Head of Lower School; field phone calls and emails, including daily attendance calls, and interact with students, faculty, and parents on behalf of the lower school, assist with special projects as needed.
- Help the Head of Lower School anticipate events, plan ahead, and use their time efficiently.
- Create, organize, and maintain LS Head’s calendar, schedule appointments and coordinate meetings with internal and external constituents.
- Maintain Lower School office’s electronic general files and manage all student records.
- Assist in the preparation of all lower school correspondence, letters, and website communications.
- Assist faculty and parents in submitting work orders for lower school events.
- Prepare and process check requests and invoices for the Business Office. Track expenses and prepare reports for use of Professional Development expenditures.
- Create report cards, comment writing forms in Blackbaud, and assist in maintaining accurate student schedules and class list on MyMB.
- Troubleshoot issues with students, faculty, and parents.
- Perform and manage administrative responsibilities for the Director of Lower and Middle School Admission (Grades N-6); field phone calls and emails, interact with prospective parents and students, and assist with special projects and events as needed.
- Communicate the value of a Moses Brown education and answer basic philosophical, programmatic and admission process questions to prospective families.
- Greet and welcome Lower school admissions visitors, including approximately 200 parents on campus for interviews and 150 students visiting, as well as assisting with getting visiting students to the classroom at arrival and picked up at dismissal. Maintain Director of Lower and Middle School Admission (Grades N-6) calendar in scheduling interviews and admission appointments.
- Maintain digital files of all applicants to Lower School, including managing digital and hard-copy submissions of admission materials, and communicating regularly with families on the status of student application files.
- Assist families of applicants to Lower School with basic technology/website help including creating a login and managing passwords, as well as providing help uploading documents and/or videos.
Skills, Knowledge, and Competency Requirements:
- System thinker willing to create, manage, and executive on organizational systems.
- Excellent organizational and communication skills; strong writing skills; ability to take initiative and problem solve; excellent cultural competency and interpersonal skills;
- Strong abilities in Microsoft suite (Word, Excel, PowerPoint, Outlook); knowledgeable about Google platforms and data management systems (Blackbaud) preferred;
- Ability to manage busy schedule with frequent interruptions;
- Appreciation of lower school age children.
- Associate’s degree is required.
- 2-4 years of experience in an educational or analogous setting is preferred but not required.
Compensation is competitive and based on education and number of years of experience. The school offers a competitive package of benefits to its faculty and staff, including vacation, sick and personal days, health insurance, and retirement plan.