Assistant to Middle School
Moses Brown School, Providence, RI
Title: Assistant to Middle School
Reports to: Head of Middle School
Full Time – Nonexempt
Founded in 1784, Moses Brown School has been a leader in education for over 240 years. We have a proven tradition of academic excellence, a commitment to great teaching, and a dedication to fostering character and confidence in young people. Our stunning 33-acre campus—formerly the farm of 18th-century Quaker abolitionist leader Moses Brown—provides expansive academic, artistic, and athletic facilities right in the heart of Providence.
We are a Quaker school, one of the oldest and largest of a network of 80 Friends schools in the U.S. While each is independent, we all share the same essential mission: to nurture and celebrate each child’s special gifts, talents, and identities—what Quakers refer to as their Inner Light. Rooted in the Quaker values of simplicity and integrity, community and equality, care and peace, we apply these values every day to create an academic culture of deep reflection, expansive curiosity, and spirited inquiry.
At Moses Brown School, 100 faculty members serve nearly 800 students ages 3-18, with a student-to-teacher ratio of 8:1. Our lower and middle school programs offer a rigorous and balanced approach to academics, social-emotional learning, and student skills in a well-coordinated structure that promotes and enhances the learning process through close personal contact between students and teachers.
The student experience is incredibly varied, including 17 musical and performance groups across the school, 50 clubs and activities, and 63 athletic teams competing in 17 different sports. And while individual achievement is celebrated, learning at Moses Brown is a shared enterprise. We foster a close sense of community, evident in collaborative relationships between students and teachers and in our weekly meeting for worship.
Our diverse community is strong enough to hold hundreds of brilliant, unique, independent-minded people. With $7 million awarded annually in need-based financial aid, Moses Brown partners with many families to make a shared investment in bright, caring, and thoughtful children from all socioeconomic backgrounds. With 28% of our student body being people of color, our community reflects the demographics of our drawing area. Ours is an education that is time-tested, fully immersive, and ever more relevant to today’s world. To learn more about Moses Brown School, please visit www.mosesbrown.org.
Primary Objective: Serve as the support person for the Head of Middle School. This position works closely with faculty, students, parents, and other administrative offices, including communications, athletics, and upper and middle divisions.
Scope of the Job: Carry out the described duties in the job description with little supervision.
Primarily responsible for helping the Head of Middle School manage Middle School daily operations. This includes
- maintaining consistent, clear, timely, and friendly communication with all Middle School constituents (teachers, students, parents, staff, and substitutes) and proactively assisting them with any administrative tasks.
- Serving as a welcoming gatekeeper for the Middle School division of the school
- Interacting daily with 210 Middle School students, 30 faculty members, staff, administrators and many Middle School parents.
- Communicating regularly with departments outside of Middle School in order to plan Middle School events, manage Middle School calendar and newsletter, and help initiate any new Middle School policies, systems, or programs.
- Working closely with the Head of Middle School to perform tasks essential to the day-to-day operations of Middle School.
- Maintaining Head of Middle School’s calendar and general Middle School calendar, preparing correspondence and mass communications, managing administrative records and all Middle School invoices and billing, and executing campus meetings and events for Middle School.
- Managing additional special projects as assigned.
Skills, Experiences, and Competency Requirements:
- Bachelor’s degree is required.
- 2-4 years of experience in an educational or analogous setting is preferred but not required.
- System thinker willing to create, manage, and execute on organizational systems.
- Excellent organizational and communication skills;
- Strong writing skills;
- Ability to take initiative and problem solve;
- Excellent cultural competency and interpersonal skills;
- Strong abilities in Microsoft suite (Word, Excel, PowerPoint, Outlook);
- Knowledgeable about Google platforms and data management systems (Blackbaud) preferred;
- Ability to manage busy schedule with frequent interruptions;
- AND an appreciation of Middle School age children.
Assistant to Middle School
- Be a warm and welcoming presence for all who interact with the Middle School and Middle School admission process.
- Maintain positive and cheerful culture and atmosphere in the Middle School by regularly checking in and engaging with faculty, addressing and finding solutions to any questions or needs, devising and initiating community events, reaching out and supporting in times of need, recognizing birthdays and other celebrations.
- Help to coordinate all Middle School events, including: opening of school orientation events; field trips; September Team Trips, family engagement events such as Parent Coffees, student performances, parent/teacher conferences, and holiday gatherings; and closing of school activities.
- Perform and manage administrative responsibilities for the Head of Middle School;
- field phone calls and emails, including daily attendance calls, and interact with students, faculty, and parents on behalf of the Middle school.
- Announce daily attendance to all Middle School faculty and staff via email, and record any changes (late arrivals, early departures, temporary absences).
- Assist Head of Middle School with special projects as needed, including major communications to families, and to devise and plan unique events or programs.
- Help the Head of Middle School anticipate events, plan ahead, and use their time efficiently.
- Work with Community Engagement and other departments to plan, organize and execute events.
- Create, organize, and maintain Middle School Head’s calendar, schedule appointments and coordinate meetings with internal and external constituents.
- Maintain the Middle School office’s electronic general files and manage all student records.
- Assist in the preparation of all Middle School correspondence, including the weekly faculty/staff newsletter; parent letters; MS announcement screen; and website communications, including the Middle School Resource Board on MyMB.
- Assist faculty and parents in submitting work orders for Middle School events and building issues.
- Prepare and process both internal and external check requests and invoices for the Business Office.
- Manage and track monthly credit card log for all charges, receipts and submission to the Business Office.
- Create report cards, comment writing forms in Blackbaud, and assist in maintaining accurate student schedules and class lists on MyMB.
- Manage substitute teachers:
- build sub pool (principally during summer months, and also throughout the year) by fielding, interviewing, and onboarding candidates; communicate regularly to share information and maintain connection;
- help manage last-minute coverage needs and assist teachers in planned coverage needs.
- Fluency with the Frontline platform is required.
- Maintain and replenish office and faculty room supplies.
- Review and approve orders for classroom supplies.
- Manage Middle School faculty/staff co-curricular committees and duties, including: Woodman duty, dances, field trips, and general supervision.
- Arrange and attend parent events including parent coffees and monthly PA meetings in order to hear, note, and help Head address any parent concerns or questions.
- Manage all Middle School classes, enrollment, and sections on MyMB, and work with MS Registrar/scheduler on the MS schedule on MYMB.
- Troubleshoot issues with students, faculty, and parents.
- Main point of contact for Sage Dining for all Middle School-related events
- Coordinate school-specific transportation procedures with bus companies, including field trips and arrival and dismissal procedures.
- Communicate regularly with Athletics, Auxiliary Services, Community Engagement, and any other parties hosting extra-curricular activities, and serve as a resource to families regarding schedules, announcements, changes, or rescheduling.
Compensation is competitive, and the school offers excellent benefits. Moses Brown is an equal opportunity employer and seeks to promote diversity through its hiring.
Please submit a resume, statement of interest, and the names of three references at https://www.mosesbrown.org/about/employment. Once we have reviewed applications, we will contact select candidates to arrange for interviews.