Jobs

ASSISTANT DIRECTOR OF AUXILIARY PROGRAMS

Location: Wilbraham, MA

Post Date: October 2025

Reports To: Director of Auxiliary Programs

Compensation: Competitive salary and benefits package

Salary Range: $60,000 – $80,000

THE OPPORTUNITY

Wilbraham & Monson Academy (WMA) seeks an energetic and experienced Assistant Director of Auxiliary Programs with a strong focus on Summer Camp leadership and management. Reporting to the Director of Auxiliary Programs, the Assistant Director will provide hands-on leadership for WMA’s Summer Camp program and support the Academy’s broader auxiliary portfolio, including facility rentals, school store, dining services, campus housing, and event management.

This is a key leadership role for a professional passionate about youth programming and operational excellence. The Assistant Director will be instrumental in creating safe, high-quality, and mission-aligned summer experiences, while contributing to the growth and success of WMA’s year-round auxiliary programs.

WILBRAHAM & MONSON ACADEMY PROFILE

Wilbraham & Monson Academy, located in Wilbraham, Massachusetts, is a distinguished independent, coeducational college-preparatory school serving students from grades 6 through postgraduate. With a rich history dating back to 1804, WMA offers both boarding and day programs, fostering a diverse and inclusive community.

Mission and Educational Philosophy

WMA is committed to providing a transformational experience where students become challenge-seeking citizens and leaders of an evolving world. The Academy emphasizes a curriculum that integrates traditional core disciplines with innovative programs, aiming to develop global thinkers prepared for the complexities of the modern world.

Historical Background

The Academy’s origins trace back to Monson Academy, founded in 1804, and Wilbraham Academy, originally established as Wesleyan Academy in 1817 in New Market, New Hampshire, before relocating to Wilbraham in 1825. In 1971, these two institutions merged to form Wilbraham & Monson Academy, combining their rich histories and traditions.

Campus and Facilities

Situated on a picturesque 400-acre campus, WMA boasts state-of-the-art facilities that support a wide range of academic and extracurricular activities. Recent developments include the Griffin Athenaeum, a $6 million library serving as a central hub for student learning and collaboration. Additionally, the Academy has raised $20 million towards a significant renovation project to transform the historic chapel into a new dining commons, reflecting its commitment to preserving tradition while embracing modernity.

Academic and Extracurricular Excellence

WMA offers a robust academic program featuring 24 Advanced Placement courses and various honors tracks. The curriculum is designed to foster critical thinking and global awareness, with specialized programs in entrepreneurship, economics, and finance. Beyond academics, students engage in a multitude of extracurricular activities, including athletics, arts, and community service, promoting a well-rounded educational experience.

Strategic Growth and Innovation

Under the leadership of Head of School Brian Easler, WMA is actively pursuing strategic initiatives to enhance its programs and facilities. The Academy’s Campus Facilities Master Plan outlines a vision for future development, including the transformation of existing spaces to better serve the evolving needs of the student body.

Wilbraham & Monson Academy stands as a beacon of educational excellence, blending a storied past with a forward-thinking approach to learning. Its commitment to developing global citizens and leaders positions it as a premier institution for students seeking a comprehensive and transformative educational experience.

ASSISTANT DIRECTOR OF AUXILIARY PROGRAMS

The Assistant Director of Auxiliary Programs is the primary operational leader of WMA’s Summer Camp programs and, in partnership with the Director of Auxiliary Programs, will be responsible for planning, staffing, and executing a dynamic and engaging camp experience. Beyond the summer season, this individual provides logistical and administrative support for all auxiliary initiatives, helping to generate non-tuition revenue and strengthen WMA’s community engagement.

Primary Duties Responsibilities

Summer Camp Leadership & Management

• Serve as the on-site leader throughout the summer, managing the daily operations of the campprograms and ensuring a safe, enriching, and mission-driven environment for all participants.
• Oversee hiring, training, scheduling, and supervision of seasonal camp staff, including counselors, activity leaders, and support personnel.
• Direct all aspects of camper experience, including registration, check-in/out procedures, attendance, rosters, and daily schedules.
• Act as the primary liaison for families, ensuring clear and timely communication before and during camp sessions.
• Provide crisis management and on-the-ground decision-making, addressing safety issues, behavioral concerns, and operational challenges with professionalism and care.
• Maintain strong partnerships with vendors, instructors, and program leaders to deliver diverse and engaging camp activities.

Summer Camp Systems & Operations

• Provide primary oversight of the web-based enrollment management system (CampBrain or equivalent) to support families, campers, and staff.
• Develop and implement efficient systems for registration, reporting, and communication, leveraging technology to enhance the camper and family experience.
• Collaborate with the Business Office on budget development, revenue/expense tracking, and financial reconciliation for summer programs.
• Monitor key performance indicators such as enrollment, retention, and satisfaction, and propose improvements based on data and feedback.

Year-Round Auxiliary Program Support

• Support the Director of Auxiliary Programs in the planning and execution of other auxiliary initiatives, including facility rentals, the school store, dining services, campus housing, and event support.
• Assist in developing new programs and partnerships that align with WMA’s mission and generate non-tuition revenue.
• Collaborate across departments—Business Office, Admissions, Marketing, Facilities—to ensure cohesive operations and exceptional service.

Technical & Professional Skills

• Proficiency with Google Workspace, Excel/Google Sheets, and CampBrain (or similar database systems).
• Strong ability to design and implement technology-driven processes for program registration, scheduling, and reporting.
• Proficiency with WordPress to support the Summer website.

Leadership & Personal Attributes

• Proven ability to lead and motivate teams, especially in youth-focused programs.
• Demonstrated initiative and independence, with strong organizational and problem-solving skills in a fast-paced environment.
• Enthusiasm, patience, adaptability, and a sense of humor.
• Strong interpersonal and communication skills, with a customer-service orientation and the ability to build trust with parents, campers, and staff.
• A passion for youth development and commitment to providing exceptional camp experiences.

Community Expectations

• Maintain a service-centered approach, prioritizing the growth and development of campers and students.
• Demonstrate a commitment to inclusion, diversity, and respect for all viewpoints.
• Model integrity, professionalism, and discretion, particularly in handling confidential information.
• Represent Wilbraham & Monson Academy with warmth and professionalism in all interactions.

DESIRED QUALIFICATIONS

• Education: Bachelor’s degree required; advanced degree preferred.
• Experience: Minimum 3–5 years of leadership experience in summer camps, youth programming, or auxiliary programs, including staff supervision and program development.
• Skills: Strong background in camp management, including staff hiring/training, camper engagement, risk management, and budget oversight.
• Financial acumen with experience in budgeting and revenue tracking.
• Excellent written and verbal communication skills, with the ability to engage families and represent the program publicly.
• Strong project management skills with the ability to handle multiple priorities and meet deadlines.
• Must successfully complete a background check.

Reporting & Collaboration

Reports to: Director of Auxiliary Programs

Works closely with: Business Office, Admissions, Marketing & Communications, Facilities, and other school departments, as well as seasonal summer camp staff.

Physical Requirements

Ability to move around a multi-building campus, including traversing long distances, using stairs, navigating outdoor environments, and uneven terrain. Ability to bend, stoop, kneel, and reach above the head or below the waist. Must be able to lift, push, pull, or move materials and equipment weighing up to 30 pounds. Capable of standing and sitting for extended periods of time. Must be able to communicate effectively and visually observe and assess activities and inspect equipment, as well as the ability to use hands and fingers to operate office machinery.

Wilbraham & Monson Academy is an equal opportunity employer.

It is our policy to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants, without regard for race, creed, religion, national origin, sex (including sexual orientation, gender identity, or expression), and pregnancy, age, physical or mental disability, genetic information, or veteran status. WMA values diversity and encourages candidates from all backgrounds to apply.

Accommodation

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by the Administration on a case-by-case basis.

History: Founded in 1804

Location: 400 acre campus in Wilbraham, MA

Students: 400 boarding and day students in grades 6 through postgraduate

Faculty and Staff: 140 faculty and staff members

Website: www.wma.us

TO APPLY

Interested candidates should send information to: cfeder@wma.us and have the title “Assistant Director of Auxiliary” in the subject line.

Wilbraham & Monson Academy

423 Main Street

Wilbraham, MA 01095

Please submit the following

• Cover letter addressed to: Wilbraham & Monson Academy
• Resume or CV
• List of 4 professional references with contact information