Job Summary: 

The Admissions Office and Database Manager is the “first face” of the office and serves as the first point of contact for prospective families. The position is a mix of administrative and office support and requires collaboration with other school offices. The Admission Office Manager reports directly to the Director of Enrollment.

Duties/Responsibilities:

• Run day to day operations of the Admissions Office.
• Meet and greet prospective students and their families.
• Screen and route phone calls to Admissions Officers and take messages as needed.
• Present the Academy’s application process to prospective students and parents, which includes systematic and efficient handling of applications, communications with candidates and their parents; scheduling interviews with candidates and their parents; arrangements for admissions testing; securing necessary student credentials; and maintaining admission records.
• Manage the flow of applicant files.
• Maintain and manage the office calendar.
• Maintain, manage and oversee the Admissions Office database, including running statistical reports, queries, and entering inquiries and application data.
• Oversee Admissions Office logistics including ordering office supplies,and marketing materials.
• Coordinate events such as Open House, Revisit Day, entrance exams, information nights, and other admission events, both on and off campus.
• Assist Admissions Officers to prepare for various school gatherings and conferences.
• Sort mail and prepare correspondence as needed.
• Assist in developing and executing internal and external communications. 
• Work evenings and weekends as required.
• Manage administrative pieces of international student enrollment.
• Communication/management with vendors. 
• Keeping communal spaces in good order throughout the day. 
• Proofreading and distributing materials such as agendas and minutes. 
• Managing any general business email inboxes, ensuring communications reach the necessary departments. 
• Schedule appointments and manage office schedules.
• Coordinate various office events.
• Perform other duties as assigned by the Director of Enrollment Management.

Required Skills/Abilities:

• Bachelor’s Degree  
• Previous admission or high school teaching experience (preferred but not required); 
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); Ravenna, or similar admissions databases.
• An ability to work with a range of constituents, including alumni, current families and families new to independent schools.
• Strong organization, communication and interpersonal skills.
• The ability to be self-directed, analytical, and detail oriented as well as able to prioritize a variety of obligations and deadlines.
• International travel, work experience or the experience of working with international students or families is also preferred.
• Key personal attributes: a positive spirit, optimism and a ‘can-do’ attitude.

WORK CONDITIONS:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.
• Walk to other buildings on campus.

WORK ENVIRONMENT: 

• Normal office environment

• Occasional night and weekend work for scheduled events
• Regular working hours are 8:00 AM to 4:00 PM (plus select evening and weekends)

APPLICATION INFORMATION

•     Please click here to complete an application and upload your resume, cover letter, the names and contact information for three to five references including two present or past supervisors.
•   Equal Opportunity Act: Thayer Academy is an equal opportunity employer. The Academy complies with and adheres to all state and federal anti-discrimination laws with respect to its employment practices. Thayer Academy does not discriminate against any employee or applicant for employment on the basis of race, color, religion, gender, sexual orientation, gender identity and expression, national origin or ancestry, age, or disability, or any other category protected under state or federal law. This policy extends to recruiting, hiring, compensation, benefits, assignment, working conditions, promotions, transfers, termination, re-employment, education, tuition assistance, employee treatment, and all other terms, conditions and privileges of employment. All employment-related decisions are made on a nondiscriminatory basis so as to further the principle of equal employment opportunity.
•    Americans with Disabilities Act: Thayer Academy Company complies with all aspects of the Americans with Disabilities Act (ADA) and state disability laws. This means that we will not discriminate against qualified individuals with a disability in any phase of the employment relationship including application for employment, hiring, promotions and/or advancement opportunities, termination, compensation, training and any other conditions or privileges of employment.