Admissions Administrative Assistant

Administrator / Part-Time

Belmont Day School, Belmont, MA

Inspire and challenge.
At Belmont Day School, we foster intellectual curiosity, honor differences, and empower meaningful contribution with excellence, respect, honesty, responsibility, caring, and joy.

Admissions Administrative Assistant

The admissions assistant will be responsible for administrative tasks associated with the day to day operations of the admissions office. Working closely with the Admissions and Outreach program manager, the admissions assistant will support the admissions team with outreach efforts to prospective families in the form of mailings, emails and phone calls. This person will also be responsible for managing our tour program in coordination with the Admissions and Outreach program manager. These responsibilities include reminder and thank you emails to touring parents before and after their tours, vaccination card tracking to ensure each family is in compliance with Belmont Day’s Covid-19 protocols and maintaining detailed records of all these interactions.

This is a part-time (15 hour per week), non-exempt position. This is a 10-month position and reports to the director of admissions.

Essential Functions and Responsibilities

  • Complete weekly view book mailings to all prospective families who have inquired in the past week
  • Send tour reminder emails to prospective families, reaching out to them by phone when needed
  • Send thank you emails to families following tours, customizing to grade level as needed
  • Track relevant data associated with tours and follow up on missing information as needed
  • Provide relevant stakeholders tour schedule and relevant information about tours to keep all internal parties informed
  • Confirm tour guide attendance for daily tours and notify of cancellations as needed
  • Update Admissions database with tour completion information
  • Upload application materials to admissions database as they are received
  • Assemble mailing materials for additional outreach mailings throughout the admissions season
  • Support admissions team with other administrative tasks as needed


  • Bachelor’s degree
  • Strong written, verbal, and interpersonal communication skills to effectively interact with a wide range of constituents.
  • Must be able to meet deadlines, balance multiple projects, be detail-oriented, and have excellent communication skills.
  • Proficiency in Microsoft Office, including Word and Excel.

Please send a cover letter specific to this position and a resume to Please include “Admissions Administrative Assistant” in the subject line.

Belmont Day seeks candidates who will add to the diversity of our community. The school will always be maintained as a nonsectarian institution. The school is an equal opportunity employer. The school complies with all legal requirements in connection with admissions and access to programs, facilities, and employment practices regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, genetics, age, or disability.

Belmont Day School

Belmont, MA
Early Childhood, Elementary, Middle School
All Gender