Admission Associate

Administrator / Full-Time

Gould Academy, Bethel, ME

Admissions Associate

What distinguishes Gould from traditional boarding schools is its approach to the “whole person.” Gould Academy, located in Western Maine, is a highly respected, small, co-educational, independent boarding school of 200+ students in grades Eight through Twelve.  Guided by our dedication to a student-centric pedagogy and our commitment to the values of diversity, equity, inclusivity, and belonging, Gould Academy seeks a new teammate to join the Admissions department as an Admissions Associate !  This dynamic person must enjoy meeting people collaborating and working on a team as well as have the ability to work independently to meet enrollment goals and objectives.

Our mission at Gould is to prepare academically motivated students for college and helps them to become independent-minded, ethical citizens who will lead lives of purpose, action, excellence, and compassion in a dynamic world. We welcome you to check us out at and see all that we have to offer to our students, employees and community! 

      Job Summary

The Admissions Associate is a vital member of the Admissions Office and  is responsible for assisting with recruiting prospective students and other tasks as it relates to connecting constituents with the mission and vision of Gould.  

As a representative of Gould Academy, it is essential to have an understanding and support of the school’s mission as well as culture. The job also requires good attendance, punctuality, and being a positive team member.


This position works closely with prospective families, students (current and prospective), alumni, parents, faculty, trustees, and other donors. 


Admissions Associate – Essential Duties and Responsibilities:

He/she supports the mission of the school and acts as a positive contributor to the community

  • Assist with messaging Gould’s brand to all Gould stakeholders and prospective families
  • Attend junior boarding school fairs and events, in addition to creating on campus receptions 
  • Engage with families upon arrival to campus and assist with answering the phones and or any other duties that pertain to welcoming and greeting families, donors, stakeholders 
  • Interview prospective families 
  • Assist with on-campus admission events 
  • As appropriate to the position, reviews and processes student applications and/or documents; reviews and/or compiles and updates student credentials needed for admissions status; enters and monitors required data into the integrated student database. Monitors progress of applicants
  • Welcomes and greets visitors in person or on the phone; directs visitors to appropriate department or sites; attracts potential students by answering inquiries regarding academic programs and resources; provides advice to students and their families regarding admissions and/or records and registration process and eligibility; analyzes and interprets information on computer screens and imparts appropriate information.
  • Participate in the admission process at all levels, including open houses, interviews and campus visits, outreach and retention events, educational consultant networking, and travel
  • Participate in outreach and retention programs and events and assist with the re-enrollment process
  • Assist in the collection and analysis of data on demographic trends, enrollment patterns, as well other statistical information of value to the admissions office

Community Life

Faculty who live in dormitory apartments or other school housing help to supervise the boarding students on weeknights and weekends as resident faculty members or affiliates.  In a dorm, faculty and proctors work together as a team to make the residential experience one in which students can learn from one another.  Dormitory duty usually involves one to two weekday nights of regular duty, one or two nights of backup duty, and weekend duty every three or four weekends, depending on the number of faculty members working in the dormitory.  All faculty, whether living in a dormitory or not, are assigned to a Duty Team to do weeknight duties and help chaperone weekend activities.

Other Duties

Occasional night and/or weekend work for events stated in essential duties is required.  This job description in no way states or implies that these are the only duties to be performed by this employee.  He or she may be required to perform any other duties requested by his or her supervisor, or the Head of School.

Qualification Requirements:

  • Bachelor’s degree 
  • Experience working (1-2 years) at a secondary or higher education institution preferably
  • Working knowledge of database software highly preferred
  • Familiarity with Google Workplace a must
  • Interpersonal skills using tact, patience, and courtesy
  • Organizational skills and detail-oriented
  • Working on multiple tasks with interruptions in an energetic environment
  • Work well under pressure with periodic heavy workloads
  • Self-starter and self-motivated
  • Enjoys working in a team environment
  • Communicate effectively both verbally and in writing
  • Establish and maintain cooperative and effective working relationships with others
  • A sense of humor, creativity, and ability to work well in and between teams is highly valued
  • Alignment with the mission and values of Gould Academy

Physical Work Environment

These physical requirements are not exhaustive and additional job-related physical requirements may be added to these by individuals on an as-needed basis.  Corrective devices may be used to meet physical requirements.


  • It is essential to be able to meet the physical demands of sitting for prolonged periods of time at a desk or computer workstation, using repetitive arm, hand, and finger movements as well as fine motor skills
  • Occasionally the ability to lift 25 pounds to shoulder height and 50 pound to waist height while twisting and turning, stacking
  • Must have a valid driver’s license and the ability to drive a car as this position travels occasionally, not more than 25%
  • Must be able to visit and move around all campus locations and off-campus or to other work sites for appropriate training and/or meetings 
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation and Benefits

This is a full-time, year round, exempt position beginning as soon as possible. Benefits include a generous retirement plan match, cost sharing for health and dental insurance, free $50,000 life and LTD insurances, health savings contribution, four weeks vacation and holiday time off, discounted season pass to Sunday River, wellness culture with an annual contribution to employee wellness preferences and encouragement to participate in Mountain Day and Ski Day, academy “days off” when the community comes together outside of the classroom. Use of the fitness center, including indoor tennis and skate park.   Gould provides meals at our campus dining facility for you and your family. Compensation is commensurate with experience. 

To Apply

Qualified candidates apply for this position by creating an applicant profile online.  You will be asked to answer a few questions, upload your resume and a cover letter sharing with us – Why Gould? 

To learn more about Gould Academy visit us at: .  If you prefer to apply by mail please contact Deborah Menezes, Director of Human Resources, at 207-824-7797.

Equal Employment Opportunities 

Gould Academy does not discriminate on the basis of national origin, race, creed, color, gender, disability, or sexual orientation in the administration of its educational policies, admission, financial aid, loans, hiring process, and other school programs.

Gould Academy

Bethel, ME
Middle School, High School, Post Graduate
Day, Boarding
All Gender