Administrative Assistant to Lower School Head and School Receptionist

Staff / Full-Time

Brimmer and May School, Chestnut Hill, MA

Brimmer and May School is a caring community of learners committed to the growth of its students through high standards while implementing innovative educational ideas. The school is seeking an individual to act as an administrative assistant to the Lower School Head and as a general school receptionist who will provide a warm and welcoming presence to the school community. The receptionist will serve as a greeter, coordinator, and problem-solver when interacting with all constituents.  The successful candidate has excellent critical thinking and writing skills and enjoys working closely with students and faculty.  

 Job Responsibilities and Duties 

  • Welcome all constituents who arrive to the building ranging from school visitors, families, and students 
  • Assist with weekly communications to the Lower School Faculty and parents 
  • Produces schedules, documents, and correspondence for the Head of Lower School and Assistant Head of Lower School as needed 
  • Schedules appointments and meetings for Head of Lower School and Assistant Head of Lower School 
  • Always maintains confidentiality 
  • Implement structures and processes to organize daily, weekly, and monthly tasks 
  • Sends out e-mail and broadcasts to parents and staff on behalf of the Head of Lower School and others as needed 
  • Keeps attendance records for LS students 
  • Responds to student needs as they arise 
  • Answers and responds to phone calls and emails from parents 
  • Completes Lower School function requests using the FMX system 
  • Circulates and keeps records of Lower School field trips 
  • Provide basic on-going first-line technical support to faculty and students  
  • Understand school systems, i.e., Veracross and Microsoft Suite 
  • Various other duties as assigned by the Head of Lower School and the Assistant Head of Lower School 

 

Knowledge and Skill Set Requirements: 

 

  • Excellent written and oral communication skills and attention to detail 
  • Excellent relational skills 
  • Eager to work with children and faculty in an elementary school environment 
  • Proficiency in using Microsoft Office Suite 
  • Comfort in learning new technologies 
  • Punctuality and dependability 
  • Basic first aid training a plus 
  • Adherence to all personal policies, procedures, and rules contained in the Brimmer and May Faculty and Staff Handbooks 

 

Qualifications: 

BS/BA required 

Please send resume and cover letter to Kimberly Formisano, Head of Lower School, Kformisano@brimmer.org  

Authorized by Law to Work in the United States 

 

Brimmer is an equal opportunity employer. We select the best qualified applicant for the job based on job-related qualifications, regardless of age, race, religion, sex, gender, gender identity, disability, sexual orientation, familial or marital status, national origin, ancestry, or any other characteristic protected from discrimination under state or federal law. As an inclusive community, we welcome candidates who will increase the diversity of our school. 

 

 

 

Brimmer and May School

Chestnut Hill, MA
Early Childhood, Elementary, Middle School, High School
Day
All Gender