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Notre Dame Academy- Hingham, an all-female college prep high school educating young women in grades 7-12, is seeking a full-time Administrative Assistant for the Principal’s Office. Notre Dame Academy is a vibrant, Catholic learning community, sponsored by the Sisters of Notre Dame de Namur. The Academy guides young women in their personal faith formation, challenges students to pursue academic excellence, and encourages social responsibility on behalf of global justice.

ADMINISTRATIVE ASSISTANT – PRINCIPAL’S OFFICE
GENERAL OVERVIEW

The Administrative Assistant – Principal’s Office reports to the Principal and is responsible for coordinating and supporting the operations of the Academic Administrative team and Front Office. The position will also support the Assistant Principal of Student Life and the Assistant Principal of Academics. The Front Office Coordinators will report to this position and the Administrative Assistant will be responsible for coordinating the workflow of these positions. The ideal candidate is organized, detail oriented, exercises discretion, a multi-tasker, meets deadlines and enjoys working as part of a team. This is a full-time, 12-month position that includes support for occasional night and weekend events.

CORE RESPONSIBILITIES
• Supporting the daily work of the Principal and Assistant Principals
• Managing the day-to-day Front Office needs and processes in order to maintain an efficient office environment
• Providing support to students, faculty, parents, and others, as well as monitoring and responding, as appropriate, to communications directed to the Principal
• Providing general Front Office support including but not limited to: managing office calendars, printing, filing, collating, labeling and stuffing envelopes, maintaining lists, placing phone calls, sending emails, sending regular mailings, scheduling meetings with students, and submitting special function and work orders
• Other duties as assigned and necessary
EDUCATION AND EXPERIENCE REQUIREMENTS

• Proficiency with Microsoft Office Products – Outlook, Excel, Word, PowerPoint along with student information systems (AdminPlus experience preferred)
• 3-5 years experience as an administrative assistant preferably in an academic setting
• Bachelors degree or related experience

THE IDEAL CANDIDATE POSSESSES:
• An understanding, commitment, and appreciation for a Catholic, all-girls educational environment and NDA’s mission and core values
• Discretion and confidentiality
• Strong interpersonal, collaboration, and communication skills
• Professionalism, accountability, and customer service
• Grace under pressure
• Knowledge of business office practices and procedures required

*Notre Dame Academy seeks to create a working and learning environment that reflect the society and community in which we are located, and we actively encourage candidates of all backgrounds to apply.